Project Officer, Indigenous Partnerships

at  University of Melbourne

Job no: 0062981
Location: Parkville
Role type: Full-time; Continuing
Department: Office of the Provost - Indigenous Partnerships Team

Salary: UOM 6 – $96,459 - $104,413 p.a. plus 17% super

• Provide executive support for key governance committees and manage events
• Join a culturally supportive and Indigenous-led Team!
• Brilliant benefits and a flexible work environment!

WHO WE ARE LOOKING FOR

We are looking for someone with excellent time management and organisational skills and strong attention to detail. You will have excellent interpersonal skills, including verbal and written communication skills, with demonstrated ability to prepare briefing notes, answer correspondence, prepare agendas and minutes and assist with the drafting of documents with a high degree of accuracy. Your ability to exercise judgment, maintain a high level of discretion, confidentiality, and initiative will be vital to the role.

You will also have:

• Strong experience in coordinating administrative support tasks including multiple diaries and resources (rooms; video links etc) for group meetings, contacts and email organisation, and events
• A demonstrated ability to communicate and collaborate sensitively and effectively with Aboriginal and Torres Strait Islander students, staff, Elders, and Indigenous community organisations
• Knowledge and understanding of Aboriginal and Torres Strait Islander communities and cultures
• Excellent computer skills including extensive experience using an electronic diary management system and knowledge of the Microsoft Office
• Experience in managing invoicing will be beneficial

For further information regarding responsibilities and requirements please refer to the attached PD.
This role requires the successful candidate to undergo and maintain an up-to-date Working with Children Check. This is essential to guarantee a secure environment for all individuals at the University. In the case the selected candidate doesn’t have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.
Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.

ABOUT THE ROLE

As Project Officer Indigenous Partnerships, you will be an essential member of the Indigenous Partnerships team. Reporting to the Associate Director and providing project coordination and administration support to the team to support the delivery of partnership programs and projects. You will organise and manage events and team meetings, provide executive support for key governance committees, prepare communication materials in collaboration with strategic communications, create reports and presentations and monitor and develop progress reports to track progress on key deliverables.
We pride ourselves on being a supportive team that fosters professional development. This role goes beyond administrative tasks, offering you the chance to participate in a variety of impactful projects. Join us and contribute to meaningful change!

Your responsibilities will include:

• Providing project coordination support to the Indigenous partnerships team including organising and facilitating events and team meetings, perform secretariat for key governance committees, creating reports and presentations
• Providing communications support including drafting of communications and working with strategic communications team to liaise on content and broader communication required by the team
• Supporting team leadership with organisation and prioritisation of meetings
• Support document preparation and administration for partnership reviews

If you feel this role is right for you, please apply with the following documents:

• Resume
• Cover Letter outlining your interest and experienc