Project PA/Administrator

at  Mid Cheshire Hospitals NHS Foundation Trust

Project PA/Administrator – Band 4
Full Time - 10 month fixed term contract
An exciting opportunity has arisen for an organised and motivated individual to join the team at Victoria Infirmary as a PA/Administrator, supporting the General Manager and the Cheshire & Merseyside Surgical Centre Development Project. We are looking for an enthusiastic team player with excellent communication and IT skills and who has previous experience of working in a busy PA/ minute taking/ administrative role.
The post holder will provide a comprehensive, quality and confidential personal assistant and administrative service to the VIN General Manager and Surgical Centre Project Team. A key requirement of the role will be to help organise and co-ordinate workload and activities in conjunction with and supported by the team to ensure that an efficient service is provided. It is essential that the post holder is able to exercise initiative suitable to the role and is fully supportive to other colleagues in the team.
Mid Cheshire Hospitals NHS Foundation Trust (MCHFT) provides good quality, safe and effective healthcare to the people of Cheshire and beyond. The Trust, which manages Leighton Hospital in Crewe, Victoria Infirmary in Northwich, and Elmhurst Intermediate Care Centre in Winsford, was established as an NHS Trust in April 1991 and became a Foundation Trust in April 2008.
We employ almost 5,000 members of staff, provide around 540 hospital beds, with a range of services including accident and emergency, maternity, outpatients, therapies, and children’s health.
The Trust is also part of Central Cheshire Integrated Care Partnership (CCICP), a unique local health partnership that provides a range of community services for people across South Cheshire and Vale Royal.
At Mid Cheshire, we value our staff and appreciate that in order to give our patients the best quality, compassionate care, we also need to look after our colleagues.
Provide a comprehensive administrative/PA service to the VIN General Manager and Surgical Centre Project Team. This will include minute taking and drafting agendas, letters and emails and co-ordinating responses with minimum supervision and guidance for the appropriate action logs, dealing with day-to-day telephone enquiries and managing electronic diaries.
Proactively manage diary commitments by liaising with others, internally and externally, ensuring that all the required preparation is accurate and available, and that all relevant parties are briefed on any difficulties, problems or issues.
Build and maintain constructive relationships with others, within and across Divisions and externally in order to improve the effectiveness and efficiency of services for the project.
Exercise own judgement based on acquired knowledge and experience, as to when to deal with queries or issues personally and when to escalate to the VIN General Manager or other member of the Elective Hub project team and with what degree of urgency.
Type and draft where appropriate, correspondence and other documents as required, checking all typing for accuracy, spelling and grammar before it is sent. Produce minutes, draft agendas and co-ordination of action logs, produce letters, memos, reports, tables, presentations and other documents fully utilising Microsoft Office.
Be fully conversant with all required electronic systems for correspondence, including specialist computer systems as applicable.
Develop and continually improve effective information management systems. This includes maintaining an efficient bring forward system to effectively monitor work that has been delegated elsewhere. Progress/chase outstanding items dealing confidently with staff at all levels both internally and externally. Maintain an effective and up-to-date filing system and regularly review old files in line with departmental retention and disposal arrangements.
Develop and maintain systems for monitoring actions across the various elective hub workstream groups.
Always represent the Team in professional manner

Please refer the Job description for details