Project Specialist

at  Parexel

DUE TO A GROWING PORTFOLIO, WE ARE CURRENTLY LOOKING FOR PROJECT SPECIALISTS TO BE BASED IN ROMANIA WITH FLEXIBLE WORKING HOURS

A Project Specialist I works closely with the Project Leader and Functional Leads on project management tasks during the entire project life cycle, contributing to achievement of study deliverables. A Project Specialist I will be predominantly assigned to late phase and enterprise projects however, depending on the acquired experience and independence, an assignment to early phase projects and Biotech& Emerging client’s projects can be considered.

Qualifications:

• University degree in life sciences, advanced degree preferred.
• Initial years of experience in life science industry (CRO/Pharma/Academia).
• Excellent interpersonal, verbal and written communication skills.
• Fluent English.
• Good knowledge of MS Office package with excellent working knowledge of Excel and Word.
• Effective time management with the ability to prioritize workload and manage multiple, potentially conflicting deadlines with attention to detail and high quality of deliverables.
• Ability to work in a fast-paced, continuously changing environment with a high degree of flexibility in adapting to emerging needs including working hours adaptation.
• Ability to adhere to data confidentiality policy
• Ability to successfully work in a (‘virtual’) team environment.
• Ability to work independently with minimal supervision and function effectively as a team member.
• Ability to liaise with senior management within both Parexel and client companies in a professional manner.
• Maintains project tracking databases, compiles data for reports, and other project-related materials
• Organizes incoming and outgoing correspondence for project management
• May be responsible for managing project document storage
• Responsible for updating the project plan as needed and collaborating with the PL/TL to execute the plan.
• May provide technical support to the Project Lead/Project Manager/Technical Lead and project team through the use Microsoft Word, Excel, ProjectView, and internal PAREXEL system

• Serve as liaison for Project Leader, Clinical Operations Leader and Data Operations Leader and team members.
• Support organization of meetings including: meeting materials, presentations, binders, invitations, travel and room arrangements. Track and confirm investigator meeting attendees, distribute information about meetings to the study team.
• Request project resources and control resource utilization.
• Arrange and assist telephone conferences, client meetings, investigator meetings as appropriate.
• Ensure an up-to-date team list is available in the central document repository including tracking of absences and vacation lists in the central document repository, if required.
• Compose professional business correspondence on behalf of the Project Leader/ Clinical Operations Leader and Data Operations Leader. Print, copy, and fax and/or mail correspondence, reports, documents, etc.).
• Assist in maintaining applicable systems according to data entry guidelines.
• Assist team members with collecting and preparation of study specific documentation, customization of forms, add version-control as well as filing in the Electronic Documents Management System.
• Request Study related supplies and arrange distribution.
• Control team workload in the project.
• Control of pass through costs invoices.
• Complete routine administrative tasks in a timely and professional manner.

Qualifications:

• University degree in life sciences, advanced degree preferred.
• Initial years of experience in life science industry (CRO/Pharma/Academia).
• Excellent interpersonal, verbal and written communication skills.
• Fluent English.
• Good knowledge of MS Office package with excellent working knowledge of Excel and Word.
• Effective time management with the ability to prioritize workload and manage multiple, potentially conflicting deadlines with attention to detail and high quality of deliverables.
• Ability to work in a fast-paced, continuously changing environment with a high degree of flexibility in adapting to emerging needs including working hours adaptation.
• Ability to adhere to data confidentiality policy
• Ability to successfully work in a (‘virtual’) team environment.
• Ability to work independently with minimal supervision and function effectively as a team member.
• Ability to liaise with senior management within both Parexel and client companies in a professional manner.
• Maintains project tracking databases, compiles data for reports, and other project-related materials
• Organizes incoming and outgoing correspondence for project management
• May be responsible for managing project document storage
• Responsible for updating the project plan as needed and collaborating with the PL/TL to execute the plan.
• May provide technical support to the Project Lead/Project Manager/Technical Lead and project team through the use Microsoft Word, Excel, ProjectView, and internal PAREXEL systems

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