Project Support Officer

at  Austal

ABOUT AUSTAL

Due to the Security Clearance required for this, applicants must be an Australian Citizen and eligible to obtain and uphold a Baseline Security Clearance.
About the role
The Project Support Officer provides administration support to the project team to ensure timely performance and compliance with company and customer requirements. This position reports to the Operations Manager

Key objectives & responsibilities include:

• Manage project administrative functions.
• Liaise with Repair Agents for security/access requirements.
• Manage project registers, schedules, document control and variations.
• Monitor project progress, address potential issues, and control Objective Quality Evidence (OQE).
• Prepare and maintain project email accounts and subsequent folders on the network drive.
• Collect and analyse project data.
• Report on outcomes to internal and external stakeholders.
• Receipt and Invoice Goods

REQUIRED SKILLS / EXPERIENCE / ATTRIBUTES:

• Minimum Diploma in Business Office Administration and/or relevant experience working in an administrative/ project support role.
• Practical experience and knowledge of the type of work that is reported on.
• Excellent time management and organisational skills with the ability to work to tight deadlines whilst managing multiple tasks/projects.
• Well-developed interpersonal and communication skills with the ability to build effective relationships and liaise across all levels, both internally and externally.
• Advanced knowledge and competency in Microsoft Office Programs including Word, Excel, PowerPoint, and Outlook.
• High attention to detail and proven high-quality output.
• Collaborative communication style with the ability to work effectively as a member of a team.
• Hold a Construction safety induction (white card)
• Proficient user of IFS or a similar ERP

• Manage project administrative functions.
• Liaise with Repair Agents for security/access requirements.
• Manage project registers, schedules, document control and variations.
• Monitor project progress, address potential issues, and control Objective Quality Evidence (OQE).
• Prepare and maintain project email accounts and subsequent folders on the network drive.
• Collect and analyse project data.
• Report on outcomes to internal and external stakeholders.
• Receipt and Invoice Good