Project Support Officer

at  Cross River Rail Delivery Authority

Cross River Rail Delivery Authority (CRRDA)…Your chance to work with the best!
Cross River Rail will transform the way we travel to, from and through Brisbane in the future. It will be a catalyst for 10 years of wider rail transformation across the whole of South East Queensland and it is already playing a key role in how we prepare for the 2032 Olympic and Paralympic Games.
Cross River Rail is a new 10.2km rail line including 5.9km of twin tunnels running under the Brisbane River and CBD. It includes the delivery of four new underground stations, two new above-ground stations, accessibility rebuilds for six stations, the construction of three new stations on the Gold Coast, and the introduction of a new world-class ‘ETCS’ signalling system.
This is a once in a lifetime opportunity to work on one of Australia’s largest infrastructure projects and to be a part of something that will leave a lasting legacy for generations to come.
About the Role
The Project Support Officer position will provide Executive support to a departmental head/project director within the Cross River Rail Delivery Authority. The executive support functions include diary and mailbox management and broader administration duties to support the wider team including reporting, project governance, correspondence, meeting support and document control.
This position is based out of our modern corporate offices in Brisbane’s CBD and is offered as a 2 year fixed term contract with possible extension.

The activities below provide some examples of the activities that could be undertaken:

• Prepare and assist in the editing, review and distribution of written correspondence including, briefing notes, policies and procedures, letters and project documentation.
• Create, monitor and update project registers and trackers advising stakeholders of pending requirements and deadlines as required.
• Provide general administrative support to the broader team including ad hoc requests.
• Assist in the management of executive staff workload including coordinating and prioritising diary management and incoming emails.
• Assist in the management of shared inboxes ensuring the correct allocation of emails to team members and registration and tracking of correspondence if required.
• File team correspondence and documents ensuring they are correctly saved in document management systems following CRRDA policy, procedures and document control standards.
• Provide procurement and contract management support (such as Procurement Request Forms, Project and Procurement Planning, invoice distribution and tracking)
• Secretariat and administrative support of various internal and external Program Delivery governance bodies,
• Assist in the preparation and creation of regular scheduled and ad hoc reporting including the coordination of responses of relevant stakeholders.
• As requested, undertake research on various issues or topics and provide meaningful summaries and advice to the relevant General Manager, Executive Director or Director.