Project Support Specialist

at  NYC Careers

JOB DESCRIPTION

Under general supervision, coordinates and expedites the development or improvement of capital engineering projects for the Staten Island Ferry. Assist in the coordination of activities required between the stakeholders responsible for project completion. Review invoices, schedules, reports and proposals prepared by consultants and contractors to assure conformance with project completion dates. Prepare management reports. May assist in expediting the development of more complex projects. Performs related work.

PREFERRED SKILLS:

1. Possess working knowledge of City procurement and payment process.
2. Able to independently draft and generate reports and documents.
3. Capable of developing and using spreadsheets and databases.
   Transportation Worker Identification Credential (TWIC) program or already possess a TWIC. The TWIC must be obtained within 30 days of appointment, and be maintained for the duration of employment. For further program information, visit: https://www.tsa.gov/for-industry/twic.
   For current City employees, please log into Employee Self Service (ESS) at https://hrb.nycaps.nycnet, follow the Careers link and search for Job ID Number: 606779
   TO APPLY: For current City employees, please log into Employee Self Service (ESS) at https://hrb.nycaps.nycnet, follow the Careers link and search for Job ID Number: 606779
   No phone calls, faxes or personal inquiries are permitted. Only candidates selected for interview will be contacted. Appointments are subject to OMB approval. For more information about DOT, visit us at: www.nyc.gov/dot.

Assist staff in the administration and management of engineering design consultant and construction and service contractor projects. Conduct invoice review and payment package creation. Prepare and ensure maintenance of consultant and contractor billing documentation. Assist in the tracking of contract change orders and time extensions. Review and track administrative project items, as required by contract, local, state or federal regulations, including, but not limited to, subcontractor approvals, DBE compliance, prevailing wage compliance, and Buy America requirements. Assist staff in project and contract closeout activities. Prepare project status reports for management. Meet with City agencies, consultants, contractors assuring that functional requirements are adequately articulated and that proposed projects fulfill these requirements. Assist in developing project scopes and develops conceptual estimates and schedules. Assist in overseeing the consultant selection and contracting process and manage these contracts in the temporary absence of immediate supervisor; may assume the duties of that position.