Property Administrator

at  BNP Paribas

ESSENTIAL EXPERIENCE

• Demonstrable record of working with corporate clients in the delivery of occupier management or property management services.
• Provision of financial budgeting/variance reporting and understanding of service charges and insurance.
• Good IT skills and knowledge of systems, in particular experience of TRAMPS and Excel.
• Understanding of property databases and the importance of maintaining accurate data.

THE ROLE

As a Property Administrator within our Property Management team, you will be working in a team consisting of a Senior Director, Directors, Associates and Surveyors.
Responsible for providing Management services on commercial properties in the assigned region(s) for the assigned clients.

RESPONSIBILITIES

• Act as the key administrative point of contact for all property specific queries from a range of sources, both internal and external, in respect of the Client’s property portfolio
• Liaising with (where applicable) landlords, landlords’ agents and tenants to resolve property issues
• Assist in management of vacant space
• Responsible for collating and submitting monthly/quarterly fees
• Drafting/processing Change Notes
• Verifying and approving invoices
• Liaising with Client’s legal team for advice where appropriate
• Ensuring fees for work are raised.
• Analysing and manipulating data from client database.
• Assisting with service charge invoices, recharges, annual budgets and variance reporting
• Undertake other administrative tasks for the Client team as necessary
• Assist with the development of processes for the department
• Organising the team, managing a variety of different tasks
• Looking after 8 people (a mix of Senior Surveyors and up to Senior Directors)
• Fee approvals
• Management reports