Property Leasing Coordinator

at  UBC Properties Trust

THE COMPANY

UBC Properties Trust was established in 1988 with the mission to build financial legacy, and create innovative spaces to live and learn. We develop, service and lease residential land at UBC to create communities and build UBC’s endowment for future generations. We construct and manage rental properties to provide residential, retail and office space to support workforce housing and other academic objectives. We provide project management services to construct institutional buildings for UBC, and advise on land use and development. We operate on both the Point Grey campus and UBC Okanagan; and have two property management divisions, Village Gate Homes and Wesbrook Properties.

COMPETENCIES AND QUALIFICATIONS

• A relevant Diploma or Degree.
• A minimum of 2 years’ experience in the real estate or property management industries.
• Communicates effectively and professionally, both oral and written
• Develops and sustains cooperative working relationships; professional phone manner
• Mature and self-motivated team player
• Allocates one’s time effectively and manages tight deadlines
• Able to resolve problems using facts and sound reasoning
• Proficiency with MS Office
• Experience with Yardi Genesis is an asset.
• Demonstrated knowledge of all governing legislation such as Residential TenancyAct; Human Rights Code; Personal Information Protection Act of British Columbia; Building code,Fire Code and Occupational Health and Safety.
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• Answer phone enquiries and respond promptly to emails regarding potential tenancy questions, including office walk-in’s
• Communicate with applicants regarding suite availability and ensure follow-up is completed to waitlist inquiries, promptly
• Update website regarding suite availability, update and post advertisements as needed
• Arrange vacant suite showings for potential tenants
• HRS Office requirements
• Tracking all phone, emails, walk-ins and record in spreadsheet
• Co-ordinate with Housing Programs Coordinator: Applicant tracking for housing (Update weekly/ad hoc spreadsheet)
• Tracking Client/VIP
• Updating vacancy spreadsheet
• Provide HRS Office with any Ad Hoc Information Request from VGH
• Communicate with applicants and ensure follow-up is completed to waitlist inquiries and suite availability information
• Complete and review:
• Confirmation of UBC employment
• Prepare new lease
• Track lease agreement end dates
• Input Accounting forms into Yardi
• Completes monthly UBC Treasury Reports
• Lunch, vacation and sick day coverage for other staff as needed
• Assists Property Administrators with parking and storage audits
• Assist and provide information to management for future development projects about housing trends, requirements, suggestions.
• Participating in regular marketing meetings as requested
• Participate in VGH daily operations meetings
• Other administrative tasks that may be required as directed by the Property Manager