Property Legal Secretary

at  Browns Recruitment Consultancy Ltd

SALARY NEGOTIABLE DEPENDING UPON EXPERIENCE

An exciting opportunity has arisen for an experienced Legal Secretary to join my client in their Bradley Stoke Office.

DAY TO DAY, YOU’LL BE SUCCESSFUL IN THIS ROLE BY:

Providing high quality and professional support to their lawyers. The role will require excellent organisational skills, diary management and over time we would expect you to gain a good knowledge of our clients and the work we carry out.
In this role, you will be joining three very experienced secretaries who provide proactive support to the Taunton team.

Your regular duties will include:

• Monitoring and managing email traffic,
• Producing documents,
• Undertaking audio and copy typing,
• Drafting simple letters and emails,
• Opening and closing and archiving client files,
• Undertaking anti-money laundering checks,
• Running conflict checks,
• Submitting expenses claims
• Ensuring documents and e-filing are stored correctly,
• Arranging payments in and out and transfers between accounts,
• The first point of contact for clients and intermediaries and have regular communication with them (taking messages, assisting with routine queries, arranging meetings etc.), so you should demonstrate professionalism, diplomacy and sensitivity in all your communications.

You may also be involved in other administrative/secretarial activities as required, including helping your colleagues during busy periods, and to cover absences in the team.
It is an integral part of this role that you comply with information security and all firm policies and procedures.

THIS ROLE IS RIGHT FOR YOU IF:

You have previous experience of working within a legal environment, however if you have at least 12 months’ experience of working within a busy Secretary/PA role and have a genuine interest in working within the legal sector, we would very much like to hear from you.
This role will suit you if you like to prioritise your own workload, work closely to deadlines, and if you can, work with minimum supervision and under pressure. You will need to demonstrate from experience that you are exceptionally organised and pro-active, that you have a flexible ‘can-do’ attitude, and that you have the skills to work closely with various stakeholders and have direct contact with clients.
You will have excellent spelling and grammar and, ideally, experience of audio typing. You will be proficient with the usual Microsoft packages, including Excel and PowerPoint and be comfortable with learning new databases and other software packages.
We expect you to be someone who takes pride in your work and in providing a first class support service to your fee earners, anticipating their needs in advance wherever possible, and paying meticulous attention to detail in all of your work.
Finally, we are looking for someone who can demonstrate initiative and problem-solving skills and a willingness to learn and develop, which will help you thrive in this role.