Property Officer

at  MiCare

• Family friendly work/life balance workplace
• Rewarding and meaningful work
• Save on tax with generous salary packaging benefits -Novated leasing, general living expenses, regional area benefits, meal entertainment, Holiday Accommodation and Venue hire
• Paid training & we support Career Progression - Scholarship programs, student placement and internal promotion opportunities
• Access our Employee Assistance program - Confidential free counselling (personal, work, financial or legal).
• Employee wellness portal – discounts
• Eligible staff receive benefits like income protection from our default Superannuation provider

ABOUT US …

MiCare is proud to be a culturally and linguistically diverse organisation. A large part of our work is assisting people from a non-Australian background and we respect their culture, their history, their language and tastes, and their stories.
We are here for everyone believing that all people have the right to be respected and their differences celebrated.
The part time Property Officer role is responsible for maintaining MiCare’s electronic maintenance system, currently managed by an external organisation The role may include involvement in setting up the system.

This position includes the following responsibilities;

• Ensure MiCare’s compliance obligations are met in relation to contractor management and legislated and recommended timeframes for completion of maintenance at sites .
• Undertake adjustments to the electronic maintenance system where required
• Ensure contactors are engaged with current agreements or contracts
• Liaise with contractors, property managers and maintenance officers to ensure that the companies have current insurances and that contractors attending site have current vaccinations, approved Police checks, WWCC and White or trade qualification cards where applicable prior to commencing on site.
• Liaise with contractors, property managers and maintenance officers to ensure that external contractors have provided where applicable SWMS prior to commencing on site
• Ensure that all file notes and contractor reports are stored within the appropriate portals relating to the work undertaken.
• Assist MiCare stakeholders with their property requirements.
• Support the property and procurement team activities including, but not limited to, request for quotation, request for tender, supplier negotiation and contract development and execution.
• Work with the GMP, property managers and maintenance officers to create Purchase Orders, which accurately reflect the structure of the SLAs with Suppliers, in line with MiCare Governance and Delegation of Authority policies.
• Monitor and manage the receipt of deliverables associated with property-related purchase orders.
• General administrative tasks, data entry and order and supplier management.
• Troubleshooting vendor, supplier and customer queries.
• Willingness to learn and be part of a dynamic team.

Personal Attributes

The following interpersonal skills are required to be demonstrated:

• High level communication and relationship building skills:
• Within the Property team
• Across the organisation
• With external contractors, Stakeholders and Suppliers
• Excellent written and verbal communications skills
• Self-motivation and enthusiasm demonstrating initiative.
• Good interpersonal and problem solving skills.
• The ability to work in a culturally sensitive manner.
• Actively contribute to team success via achievement of defined goals and ability to be flexible in meeting common goals.

Do you have these skills?

• Previous experience in a similar role with demonstrated knowledge.
• Excellent communication skills and stakeholder management skills
• Good ability to multi-task and strong attention to detail
• Accuracy and a keen eye for detail
• Strong interpersonal and negotiating skills.
• Experience within the aged care sector and/or not-for-profit sector or property management.
• Proficient computer skills, particularly in Microsoft Word, Excel, Outlook and PowerPoint

Must have a drivers licence and be able to work in Australia.

This position includes the following responsibilities;

• Ensure MiCare’s compliance obligations are met in relation to contractor management and legislated and recommended timeframes for completion of maintenance at sites .
• Undertake adjustments to the electronic maintenance system where required
• Ensure contactors are engaged with current agreements or contracts
• Liaise with contractors, property managers and maintenance officers to ensure that the companies have current insurances and that contractors attending site have current vaccinations, approved Police checks, WWCC and White or trade qualification cards where applicable prior to commencing on site.
• Liaise with contractors, property managers and maintenance officers to ensure that external contractors have provided where applicable SWMS prior to commencing on site
• Ensure that all file notes and contractor reports are stored within the appropriate portals relating to the work undertaken.
• Assist MiCare stakeholders with their property requirements.
• Support the property and procurement team activities including, but not limited to, request for quotation, request for tender, supplier negotiation and contract development and execution.
• Work with the GMP, property managers and maintenance officers to create Purchase Orders, which accurately reflect the structure of the SLAs with Suppliers, in line with MiCare Governance and Delegation of Authority policies.
• Monitor and manage the receipt of deliverables associated with property-related purchase orders.
• General administrative tasks, data entry and order and supplier management.
• Troubleshooting vendor, supplier and customer queries.
• Willingness to learn and be part of a dynamic team