Property Records Clerk

at  City of Richmond BC

PROPERTY RECORDS CLERK

The City of Richmond is committed to be the most appealing, livable, well-managed community in Canada, a goal that is only made possible by developing our most valuable asset – our people. This is a great opportunity to join our team and shape our community. The City of Richmond offers competitive pay programs, comprehensive benefits and attractive incentives. If you are looking to make a difference, and to share our vision “to be the most appealing, livable, and well-managed community in Canada”, then please apply.

KNOWLEDGE, SKILLS & ABILITIES:

• Considerable knowledge of the rules, regulations, policies and procedures governing the work.
• Sound knowledge of the City’s Property Management System and of the practices and procedures of other departments as they relate to the work performed.
• Sound knowledge of methods, principles and practices used in operating computer terminal and peripheral equipment.
• Sound knowledge of modern office practices and procedures and of business English, spelling, punctuation and arithmetic.
• Ability to establish and maintain effective working relationships with internal and external contacts, and to deal courteously and effectively with the public and officials in supplying information and assistance.
• Providing back up coverage to other staff providing development support as needed.
• Ability to provide information for evidence in a court of law as required.
• Ability to read and work from blueprints, building plans, and legal plans in order to prepare and maintain records related to the work.
• Ability to operate AMANDA management system.
• Ability to operate Adobe Acrobat Pro to edit PDF documents.
• Ability to write informative staff reports clearly and concisely.
• Ability to work both independently and interdependently while exercising sound judgement and initiative.
• Ability to do land title searches from the BC Online to verify the registration, legal descriptions, registered covenants, etc. of properties to ensure a property’s legality.
• Ability to conduct training/information sessions, attend or chair meetings and prepare handouts for staff and external interests in dealing with issues related to the management and development of significant enhancements to the integrated AMANDA Property Information System.
• Ability to monitor and implement changes to the Address Information Brochure, fees for address assignment or change of address, and any other pertinent information which appears on the City’s website or in other published City documents.
• Must possess strong communication and customer service skills and be able to communicate effectively in person, writing and orally.
• Ability to use REDMS or a similar records management system.
• Ability to successfully pass a Police Information Check.

QUALIFICATIONS AND EXPERIENCE:

• Completion of Grade 12, supplemented with up to one year of additional courses related to computers, business, or property management, plus one to two years of related experience, preferably in a municipal environment, is required. An equivalent combination of training and experience will be considered.
• Valid Class 5 Driver’s Licence for the Province of British Columbia.

• Assign addresses for single family dwellings, multi-family dwellings, and business premises.
• Establish property information for use by various City departments.
• Conduct detailed record searches including title searches.
• Conduct research and recording of data as required (e.g. property use and developments/land use).
• Check and audit information from the BC Assessment Authority for accuracy and integrity.
• Explain related rules and regulations and provide factual information to the public and internal contacts.
• Compose a variety of routine correspondence related to the work.
• Write staff reports to Planning Committee regarding new road names in the City.
• Attend meetings, prepare handouts and related material/literature for interested parties dealing with issues related to property records management.
• Provide user training on AMANDA as required, as it relates to property records.
• Edit PDF site plans in Adobe Acrobat Pro.