Property Transaction Officer

at  Ausgrid

Date: 3 Jun 2024

Location:AU

• $94,614 + 15.5% Super + a fortnightly Rostered Day Off (RDO) in support of work life balance!
• Based at our Head Office in Haymarket | Hybrid Work Environment
• Exciting 12-Month Fixed Term full-time Opportunity!

Ausgrid is on an exciting transformation journey and now is the time to be a part of something big. We are proud to service Australia’s east coast, as a leading business in energy distribution, delivering a safe and reliable electricity supply to more than 1.8 million homes – that’s over four million Australians relying on us every day.
Our vision is simple; for our communities to have the power for a resilient, affordable net zero future.
We take pride in knowing that the work we collectively achieve today, will transform the world tomorrow. We value a culture of working and living safely, being customer focussed, commercially minded, collaborative, honest, accountable, and respectful. Our values are not just initiatives driven by leaders; they define the way we work.

SPARK OUR INTEREST!

Our hiring decisions are not only based on your experience and skills, but your passion, attitude, and alignment to our core values.
We are looking for someone with previous experience in Business, Administration, Finance or Accounting preferably within a property or asset management team. You’ll bring demonstrated experience in delivering exceptional customer service in fast-paced, high-volume transaction environments.

You will also have:

• An understanding of administration processes, regulations, and procedures, including proficiency in SAP financial and procurement systems.
• Ability to effectively deal with both internal and external customers at all levels from senior management to field staff.

As the Property Transaction Officer reporting to the Property Operations & Reporting Manager, you will be responsible for the delivery of ongoing reporting and portfolio transaction management for the Property Team. You will have a key focus on end-to-end SAP processing, property leasing, tenant management and stakeholder engagement.

Your day-to-day responsibilities will be to:

• Manage leases and agreements for Ausgrid and Aurora properties, including billing external tenants and rental reviews.
• Manage internal and external tenant discussions, rental reviews, and escalations as well as manage contracts and supplier activities.
• Coordinate procurement, document management, property information, contractor obligations, accounting principles for the Property team including raising purchase orders in SAP and receipting of invoices for both Ausgrid and Aurora.
• Maintain the Foreign Investment Review Board (FIRB) reporting register and upload details in the portal as required to ensure compliance with our reporting obligations.
• Maintain accurate records of property transactions, update property information, link documents, enter property maintenance, and statutory costs.
• Manage tenant debt, follow up on outstanding payments, and complete end-of-month debtor reconciliation, including aged debtor’s report.
• Develop and manage monthly reports: rental reconciliations, accruals, budget, and forecast reports for Ausgrid and Aurora.
• Undertake the processing and recording of data for the Property Portfolio in the Property Management Information System (PMIS), including but not limited to the updating of property agreements and lease terms, monthly billing of services and external tenants.