Proposal and Marketing Assistant

at  Geosyntec Consultants Inc

Overview:
Do you want to build an impactful career to change the world for the better?
Geosyntec has an exciting opportunity for a Proposal and Marketing Assistant in our Oak Brook, or Chicago, IL office. The role will work collaboratively with staff throughout the company to support overall marketing efforts.
Geosyntec is an innovative, international engineering and consulting firm serving private and public-sector clients to address new ventures and complex problems involving our environment, natural resources, and civil infrastructure. Our engineers, scientists, technical and project employees serve our clients from offices across the world. Ranked by ENR as one of the top environmental engineering design firms, Geosyntec is internationally known for its technical leadership, broad experience, and exceptional client service.
We invest in our people. Each employee is unique, and your career at Geosyntec will be too. We offer competitive pay and benefits, and well-being programs to support you and your family.
To Learn More Visit: http://www.geosyntec.com/careers/.

Essential Duties and Responsibilities:

• Assist in the development of new material and updates to existing material, as directed;
• Handle requested edits to press releases and article drafts;
• Identify images related to content at request of marketing coordinators, specialists, and managers;
• Support requests for assistance by other marketing staff;
• Gather proposal/quals data related to previous submittals (both ours and competitors);
• Assist with SOQs/proposals, including editing and graphics; prepare for digital and/or print reproduction;
• Record and distribute notes from pre-submittal meetings;
• Create MS Teams sites for proposal teams, set up folders, and add team members;
• As directed, assist with the set up/framing of proposal and cover letter templates;
• Gather resumes and project descriptions as directed by proposal team;
• Enter industry event information into the tracking system/database (speaking, sponsoring, attending);
• Assist with event registration and sponsorship logistics;
• Assist speakers with formatting and graphics of presentation slides;
• Perform general office duties and responsibilities including word processing, filing, document scanning, photocopying, and emailing; and
• Assist marketing staff with travel arrangements.

Skills, Experience and Qualifications:

• Associates degree. (required)
• 2 years of marketing experience. (preferred)
• Working knowledge of the following Microsoft Office and Adobe programs. (required)
• Ability to read, analyze, and interpret complex marketing, and business documents. (required)
• Must have the ability to communicate clearly and logically. (required)
• Must have excellent communication skills which facilitate effective verbal and written communication internally and externally on general marketing and business topics. (required)

• Assist in the development of new material and updates to existing material, as directed;
• Handle requested edits to press releases and article drafts;
• Identify images related to content at request of marketing coordinators, specialists, and managers;
• Support requests for assistance by other marketing staff;
• Gather proposal/quals data related to previous submittals (both ours and competitors);
• Assist with SOQs/proposals, including editing and graphics; prepare for digital and/or print reproduction;
• Record and distribute notes from pre-submittal meetings;
• Create MS Teams sites for proposal teams, set up folders, and add team members;
• As directed, assist with the set up/framing of proposal and cover letter templates;
• Gather resumes and project descriptions as directed by proposal team;
• Enter industry event information into the tracking system/database (speaking, sponsoring, attending);
• Assist with event registration and sponsorship logistics;
• Assist speakers with formatting and graphics of presentation slides;
• Perform general office duties and responsibilities including word processing, filing, document scanning, photocopying, and emailing; and
• Assist marketing staff with travel arrangements