Purchasing and Renewals Coordinator

at  CMS Distribution

The purpose of this role is to manage the end to end process of receiving software license renewals and the issuing of it to our customers.
To manage various tasks and undertake various processes that ensure that the order processing and invoicing of our direct vendor orders.

ROLE RESPONSIBILITIES

• Provide a weekly pipeline of forecasted closures on a per vendor basis
• Continually develop your product and technical knowledge to industry standard including completing vendor specific accreditations
• Liaise with vendors to ensure on time receipt of vendor renewal or licence fulfilments as per vendor schedule
• Issue and proactively follow up renewals quotes adhering to CMS pricing guidelines and utilising the SAP/CRM systems
• Handle emails from customers and internal stakeholders in relation to resolving any queries relating to renewal quotes & purchase orders.
• Carryout various checks on submitted quotes to ensure required data is included
• Manage the quote to PO process in SAP
• Invoice orders upon receipt of Certs/PODS through MIGO
• Handle any queries from vendors or account managers in relation to the quote to invoice cycle.

ADDITIONAL RESPONSIBILITIES

• Ideal candidates for this role are efficient, adaptable and have strong administrative abilities
• Ability to multi-task, while having high attention to detail
• Ability to work as part of a team and on own initiative
• Be proficient in Microsoft excel, office Word, Outlook
• SAP experience an advantage
• Excellent numerical reasoning ability
• Excellent verbal and written communication skills
• Strong organizational and interpersonal skills
• Ability to work in a fast-paced environment and prioritise tasks accordingly
• Flexible with time and adaptable to change
• Strong communication skills to manage direct relationships with vendors and internal customers around query resolution and dispute management