QUALIFICATIONS

A Bachelor’s degree and two years of experience; or a high school diploma or equivalent and six years of experience. (Note: a combination of post high school education and experience equal to six years.)

PREFERRED QUALIFICATIONS

• Experience with purchasing procurement and financial reconciliation processes.
• Proficient in data entry, data management, and maintaining accurate financial records.
• Familiarity with FSU and State of Florida procurement policies and procedures.
• Strong attention to detail and organizational skills in financial and administrative tasks.

Responsible for the day-to-day financial activities for the College of Motion Picture Arts’ (CMPA) to include fiscal departmental functions and student production support.

• Assists with monitoring the College of Motion Picture Arts business activities through maintenance and control of financial records. Advises and assists faculty and staff in fiscal matters, including financial regulations, policies and procedures, and budget management.
• Coordinates with Assistant Director on auxiliary budgets and student technology fee budgets. Reviews and assists with preparing monthly financial reports and expenditures for the Dean and Assistant Director. Assists in making budget and spending recommendations based on financial reports and trends. Recommends, interprets, and implements fiscal and accounting administrative policies and procedures.
• Serves as the primary Procurement representative and primary P-Card proxy for the School. Responsible for entering Requisitions, Electronic Payment Request, Employee Cash Advance, and processing Departmental Online corrections. Ensures the college complies with Procurement policies and procedures and tracks procurement items from requisition to receipt & delivery to the final payment phase in OMNI.
• Works with faculty, staff, and legal counsel to develop ITNs, agreements, and contracts with college-wide impact. Receives feedback from Contract Administration to assist in negotiating the terms and conditions of the contract until the contract is finalized. Submits contract via the contract module within SpearMart for formal approval and e-signature.
• Responsible for student film disbursements, including allocating funds to appropriate budgets, keying ePRFs, issuing new and replacement cards through the FSU Controllers Office, tracking payments, and reconciling expenditures. Determines funding source between E&G and Foundation funds and ensures purchases are appropriate. Retains receipts and purchase records as appropriate.
• Assists deans and Assistant Director in training and guiding students on the production expense reimbursement process, and appropriate policies. Responsible for the MPA tuition waiver process. Assists in preparing waiver lists, enters waivers in OMNI Student Central, review reports for accuracy and monitors the college waiver allocation. Works with college student advisor to key FS4U student scholarships each semester.
• Serves as the primary Travel representative for the college, for preparing and entering Travel requests, Expense Reports, and Non-Travel reimbursements for faculty, staff, students, and guests. Ensures that all documentation to support each requested payment is verified, all items requested comply with State and University policies and procedures, and that appropriate approvals have been obtained. Trains and assists employees, guests, and students with travel system and policies. Facilitates prompt processing of payments to travelers in accordance with University guidelines.