Reception / Admin Support

at  Carinya Christian School

Reception / Admin Support Tamworth
Carinya Christian School is now receiving applications for permanent part-time Reception / Administration Support to commence on day 1 of the 2024 school curriculum week, Monday, 22nd January 2024.
Carinya christian School
The Tamworth Christian Education Association operates both Carinya Christian School Gunnedah and Tamworth. Over 650 families, 1020 students, and 190 staff make up the Carinya community, with staff working across both schools to share administrative and curriculum resources. Carinya Tamworth is a Prep to Year 12 co-educational school. The school has a strong academic profile and a broad extracurricular program.
Primary Purpose of Administration Support
Working under the direction of the Office Manager and in conjunction with other team members, the purpose of the Reception / Administration role is to support the daily operations of the Tamworth School by performing a large variety of roles and functions.
This is a permanent part-time position, from 8:00am to 4:00pm, 3 days per week, for school term weeks and curriculum weeks only. The position will commence on day 1 of the 2024 school curriculum week, Monday 22nd of January 2024.
This is a great opportunity to join the vibrant and experienced team working in the Carinya Tamworth front office.
Key Responsibilities

Reception

• Greeting visitors and providing a first response to their inquiry
• Answering phone calls and directing those calls
• Assisting parents with Parent Lounge enquiries / Parent Orbit access

Clerical Duties

• Responding to inquiries and managing email, sms and other correspondence
• Academic Tasks Data Checking (across both schools sites)
• Bookings and administrative tasks related to annual camps (facilities and transport for Years 5 to 12 across both schools)

Student Administration

• Student Mobile Phone Administration
• Providing First Aid to students, including the administration of medication in accordance with the student’s medical care plan and liaising with parents when medical care is required
• Assisting with the production and distribution of student academic reports

General Administration

• Administration of the parent/teacher interview system
• Subpoena production
• As directed, assist in the preparation of letters, student reports, and newsletters to be sent to the school community
• Other tasks to support the operation and administration of the school as directed by the Office Manager, Business Manager or Principal.

Essential Knowledge, Skills and Experience
Christian Leadership

Applicants must be committed Christians of reformed evangelical persuasion. As an independent Christian School, the school’s purpose is to provide a Christ-centred learning environment. To be able to support the purpose of the school, it is a requirement that Administrative Support staff:

• Affirm and practice the Christian Faith, including attendance at a church
• Affirm and adhere to the first 20 Chapters of the Westminster Confession of Faith
• Demonstrate and maintain a Christian approach when dealing with others
• Promote and support the ethos of Carinya, including Carinya’s vision of Christ Centred Education
• Demonstrate and maintain team-oriented, collegial and collaborative Christian leadership

Personal Attributes

To fulfil the responsibilities of this role, Administration Support Staff are expected to have:

• A welcoming, friendly demeanour;
• Preference to work as a member of a team and in contact with people;
• Understanding and experience in operating computer-based information systems;
• Able to touch type and work with software applications to create professionally presented documents;
• Excellent grammar, spelling and punctuation;
• Articulate and clearly spoken;
• Be able to manage a complex work environment by simultaneously prioritising and managing a variety of tasks;
• Have the ability to maintain a flexible attitude to daily workflow;
• Have the capacity to make appropriate judgments to ensure student safety and welfare;
• Without exception, be able to respect and understand the need for confidentiality and be committed to privacy and confidentiality.
• Able to develop effective and positive relationships with all students and parents of the school to support the school’s vision and achieve sound educational and workplace relations
• Integrity, loyalty, honesty, empathy and assertiveness (pleasantly)
• Willingness to contribute to the broader life of Carinya
• Analytical and problem-solving skills to resolve routine and non-routine issues
• Ability to remain calm and courteous in complex and stressful situations

Hours of Work
This is a permanent part-time position, from 8:00am to 4:00pm, 3 days per week, for school term weeks and curriculum weeks. Options can be discussed at the interview if applicants seek further administrative roles across the school to extend to 5 days of employment under the same working hours and weeks of the school year.
Agreement / Contract
Employment will be governed by the Independent Schools NSW (Support and Operational Staff) Multi-Enterprise Agreement. This agreement provides above-average benefits and career progression opportunities to all staff.
How To Apply
Applicants must read the First 20 Chapters of the Westminster Confession of Faith
Complete the Support Staff Application Form - Tamworth, which must form part of your application. Hard copies are available on request from the School Office (02 6762 0970).
Send the completed Staff Application Form, your Cover Letter, Resume and other relevant supporting documentation to admin@carinya.nsw.edu.au.
Applications close Wednesday, 29 November 2024. Interviews will take place as soon as convenient.

ACKNOWLEDGEMENT OF COUNTRY

Under the rule of our sovereign God, Carinya acknowledges the Gamilaroi people as the traditional custodians of the lands upon which our schools are built. As we engage as a community to discover a world made through Jesus for His glory, we recognise the continuing connection of Aboriginal and Torres Strait Islander peoples to this land. We pay our respects to Elders past and present, and commit ourselves to the ongoing journey of Reconciliation as we enjoy God’s grace to us through Jesus.
© 2022 Carinya Christian School. All rights reserved.

Clerical Duties

• Responding to inquiries and managing email, sms and other correspondence
• Academic Tasks Data Checking (across both schools sites)
• Bookings and administrative tasks related to annual camps (facilities and transport for Years 5 to 12 across both schools

Applicants must be committed Christians of reformed evangelical persuasion. As an independent Christian School, the school’s purpose is to provide a Christ-centred learning environment. To be able to support the purpose of the school, it is a requirement that Administrative Support staff:

• Affirm and practice the Christian Faith, including attendance at a church
• Affirm and adhere to the first 20 Chapters of the Westminster Confession of Faith
• Demonstrate and maintain a Christian approach when dealing with others
• Promote and support the ethos of Carinya, including Carinya’s vision of Christ Centred Education
• Demonstrate and maintain team-oriented, collegial and collaborative Christian leadershi

To fulfil the responsibilities of this role, Administration Support Staff are expected to have:

• A welcoming, friendly demeanour;
• Preference to work as a member of a team and in contact with people;
• Understanding and experience in operating computer-based information systems;
• Able to touch type and work with software applications to create professionally presented documents;
• Excellent grammar, spelling and punctuation;
• Articulate and clearly spoken;
• Be able to manage a complex work environment by simultaneously prioritising and managing a variety of tasks;
• Have the ability to maintain a flexible attitude to daily workflow;
• Have the capacity to make appropriate judgments to ensure student safety and welfare;
• Without exception, be able to respect and understand the need for confidentiality and be committed to privacy and confidentiality.
• Able to develop effective and positive relationships with all students and parents of the school to support the school’s vision and achieve sound educational and workplace relations
• Integrity, loyalty, honesty, empathy and assertiveness (pleasantly)
• Willingness to contribute to the broader life of Carinya
• Analytical and problem-solving skills to resolve routine and non-routine issues
• Ability to remain calm and courteous in complex and stressful situation