Reception / Administrator

at  Time Personnel

JOB OVERVIEW

• Date Posted: Posted 1 day ago
• Location: Somerset West, Western Cape
• Job Title: Reception / Administrator
• Education Level: High School / Matric
• Job Level: Intermediate
• Minimum Experience: 3 - 5 Years

REQUIREMENTS:

• Matric, relevant qualifications advantageous
• 3 years’ experience in similar role
• MS Office, MS Outlook, MS Excel at intermediate level
• Good organisational skills
• Attention to detail
• Must be able to prioritise
• Must have good interpersonal skills
• Good communication skills required
• Telephone etiquette

• Administrative Support
• Assist with general administrative arrangements for all office functions.
• Type documents as required (minutes of Admin Meeting, correspondence, newsletters, acknowledgement of receipt of client documents etc.)
• Book boardrooms for meetings as necessary.
• Administer disbursement of company vehicle.
• Petty cash administration.
• If the Administrative Clerk is on leave, attend to office closure procedure.
• Collection and distribution of office mail
• Collect all mail from security and post box on weekly basis.
• Administer all mail, including registered mail.
• Courier all packages and track the packages to ensure that they reach their destination.
• Office maintenance
• Book maintenance for all copy machines, lights, air-conditioning etc.
• Ensure that the upkeep of offices is maintained, such as cleaning, ordering of new flower arrangements, watering plants etc.
• Update attendance register.
• Ensure that grocery recon is done on a weekly basis so that stock levels are maintained.Reception
• Ensure that the reception is always manned by compiling switchboard relief roster for staff to assist with telephone duties.
• Answer all incoming calls and transfer clients to the right extension.
• Welcome walk-in clients and arrange for beverages if necessary.
• Book client meetings for directors and send meeting requests. Book a boardroom, if necessary.
• Arrange for a cleaning service when cleaner is on leave.