Receptionist/Administration Assistant

at  Boeing

At Boeing, we innovate and collaborate to make the world a better place. From the seabed to outer space, you can contribute to work that matters with a company where diversity, equity and inclusion are shared values. We’re committed to fostering an environment for every teammate that’s welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.
We are seeking a dedicated Receptionist/Administration Assistant to join Boeing Poland, based in the Warsaw Institute of Aviation.
As a Receptionist/Administration Assistant at Boeing Poland, you will play a vital role in creating a welcoming and efficient front of house environment. In addition to the general administrative responsibilities, you will be responsible for managing the reception area, greeting visitors, and providing administrative support to various departments. This is an exciting opportunity for a friendly and organized individual to contribute to the success of our company.
As the first point of contact, you will create a welcoming front of house environment, greet visitors, and provide administrative support. Your responsibilities will include managing the reception area, handling documents, scheduling appointments, assisting with communication, supporting various departments, coordinating events, and managing expenses.
The ideal candidate has previous administrative experience, excellent organizational skills, proficiency in office software, and a passion for the aviation industry. If you are motivated, detail-oriented, and thrive in a fast-paced environment, apply now to become a valuable part of our team.

BASIC QUALIFICATIONS (REQUIRED SKILLS/EXPERIENCE):

• Effective communication skills, both written and verbal in both English and Polish language.
• Proficiency in office software (e.g., Microsoft Office Suite).
• Current rights to work in Poland.

PREFERRED QUALIFICATIONS (DESIRED SKILLS/EXPERIENCE):

• Previous experience as a receptionist or in administrative roles is preferred.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Ability to handle confidential information with discretion.
• Flexibility and adaptability in a fast-paced environment.
• Knowledge of the aviation industry is a plus.

TYPICAL EDUCATION & EXPERIENCE:

Education/experience typically acquired through basic education (e.g. High School diploma/GED) and typically 4 or more years’ related work experience or an equivalent combination of education and experience (e.g. vocational school/Associate+2 years’ related work, Bachelor, etc.).

• Front of House Management: Create a positive and professional first impression by greeting and welcoming visitors, clients, and vendors in a friendly and courteous manner.
• Office Management: Maintain a clean and organized reception area, ensuring supplies are stocked, and office equipment is in good working condition.
• Document Handling: Manage and organize company documents, including filing, scanning, and archiving records as necessary.
• Scheduling: Assist in scheduling meetings, appointments, and travel arrangements for company executives and staff.
• Communication: Handle incoming and outgoing correspondence, including emails, phone calls, and mail, and redirect inquiries to the appropriate team members.
• Data Entry: Accurately input data into company systems, spreadsheets, and databases.
• Support Departments: Collaborate with various departments to provide administrative assistance, such as HR, finance, and operations.
• Event Coordination: Assist in planning and coordinating company events, workshops, and meetings.
• Expense Management: Help track and reconcile expenses, prepare reports, and assist in budget monitoring.