Receptionist / Administrator

at  Stantec

DESCRIPTION

Stantec is working on many iconic and exciting projects and we are looking to grow our supportive and friendly administration team! If you like meeting and supporting people, being challenged with a varied and everchanging workload, have a can-do attitude and enjoy being part of a small team at the central hub of the office culture, we’d like to hear from you.
This role is to provide professional administrative assistance and support to the business and external clients, maintaining a high level of professionalism, confidentiality and discretion, at all times.
Primary responsibility is front of house reception, switchboard, booking meeting rooms and pool cars, event catering, keeping areas tidy, onboarding new team members, team safety, ordering PPE, stationery and kitchen needs, regular reporting and ad hoc administration tasks.

ABOUT US:

The Stantec community unites approximately 30,000 employees working in over 450 locations across six continents. Australia boasts 22 offices and nearly 3,500 staff. We collaborate across disciplines and industries to bring buildings, energy, resources, water, environmental, transport and infrastructure projects to life.
Our work from initial project concept and planning through design, construction, and commissioning begins at the intersection of community, creativity, and client relationships.
Communities are fundamental. Whether around the corner or across the globe, they provide a foundation, a sense of place and of belonging. That’s why at Stantec, we always design with community in mind.
We care about the communities we serve—because they’re our communities too. We’re designers, engineers, scientists, and project managers, innovating together at the intersection of community, creativity, and client relationships.

QUALIFICATIONS

• 
  Primary Location : Australia-New South Wales-Newcastle
  Organization : BC-3077 Shared Services-AU Newcastle NSW
  Employee Status : Regular
  Job Level : Individual Contributor
  Travel : No
  Schedule : Full-time
  Job Posting : Apr 28, 2024, 11:01:31 PM
  Req ID: 240001VJ
  Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans

DAY TO DAY TASKS WOULD INVOLVE:

• Reception, switchboard, couriers
• Provide administrative support to the business
• Assist with coordination of building maintenance, office equipment requirements
• In conjunction with the Shared Services Team, assist in maintaining compliance with quality, safety and environment policies and processes including assisting with regular audits
• Help coordinate office communications, client and staff events and meetings
• Assist with the coordination of onboarding and exit checklists to ensure staffers are complying with Stantec procedures
• Ad hoc administration duties
• Support the Shared Services Team Lead to carry out relevant Health, Safety, Security & Environment (HSSE) tasks as the Office Safety and Environment Coordinator (OSEC), taking reasonable precaution to provide and maintain a safe work environment and that safe systems of work are adhered to in all offices
• Assist in ensuring staff have support, training, etc
• Complete all work in line with Stantec Core Values and in accordance with the Stantec Quality, Safety & Environment Systems and Project Quality Procedures.
• Other duties as reasonably required

TO BE SUCCESSFUL FOR THIS ROLE YOU’LL NEED:

• Excellent communication skills
• Demonstrated experience delivering excellent administration and office management services
• Minimum 3 years experience in an administration role
• Can-do attitude
• Excellent organization and time management skills, including the ability to multi-task and prioritize work
• Intermediate knowledge of Microsoft Office, with the ability to learn new systems
• Initiative and self-starting to identify proactive opportunities in the workplace
• Strong attention to detail
• Competent level of decision making i.e. able to identify, assess, evaluate and problem solve
• Self-motivated and able to use initiative