Receptionist and Administrative Officer

at  AYASA GLOBO FINANCIAL SERVICES PTE LTD

AYASA Globo Financial Services is a “one-stop” platform which provides comprehensive and total solutions to hedge funds, private equities, family offices and financial institutions. We are also a pioneer in crypto fund setup and administration with actual hands-on experience. To cope with the operation expansion in Singapore, we are seeking a high calibre professional to join our Singapore Team.

Job Responsibilities:

• Receives and greet clients, visitors and guests while providing a welcoming atmosphere with excellent customer service
• Managing calls, relaying messages promptly to respective personnel to prevent miscommunication and delay
• Enhances security by monitoring access to the premises, ensuring the safety of employees and visitors.
• Liaise with office cleaner to maintain cleanliness of the overall office
• Supports day-to-day office operations. Ie: managing and ordering office supplies and unpacking. Coordinate pickup and delivery of mail services. Providing workplace support such as facilities and equipment management.
• Maintaining administrative files in an organised manner
• Manage schedules, appointments and travel arrangements for colleagues.
• Assist in the planning and executing of events or projects for company and employees
• Maintain and update employee records. Organise and manage HR – Related documents such as resumes, candidate application forms and insurance policies
• Assist in the onboarding process of new employees including preparing paperwork and ensuring smooth transition into the organisation
• Support the offboarding of staff by processing paperwork, conducting exit interview and coordinating the return of company property.
• Recruitment support including posting of jobs, applicant tracking and coordination of interviews

Job Requirements:

• At least GCE ‘O’ Level or equivalent, minimum 2 years working experience.
• Proficient in Microsoft Office applications.
• Positive, be proactive, detail oriented and collaborative with good organizational skills.
• Possess good working attitude, reliable, enthusiastic, helpful and self-motivated.
• Pleasant with exceptional analytical skills, good verbal and written communication skills, able to communicate clearly and concisely, both in written and verbal formats.
• Excellent command in spoken and written English and Mandarin. Ability to communicate in Cantonese will be an advantage.
• Excellent attention to detail and ability to work in a fast-paced environment.
• Ability to work independently as well as a good team player.
• Able to multi-task and prioritize work load

Benefits:
5-day work
Bank holidays
Medical insurance
Discretionary bonus and commission scheme are available
“All applications will be treated in strict confidence. Personal data provided in the applications will only be used for recruitment-related purposes. All information on non-shortlisted applicants will be destroyed after 6 month

• Receives and greet clients, visitors and guests while providing a welcoming atmosphere with excellent customer service
• Managing calls, relaying messages promptly to respective personnel to prevent miscommunication and delay
• Enhances security by monitoring access to the premises, ensuring the safety of employees and visitors.
• Liaise with office cleaner to maintain cleanliness of the overall office
• Supports day-to-day office operations. Ie: managing and ordering office supplies and unpacking. Coordinate pickup and delivery of mail services. Providing workplace support such as facilities and equipment management.
• Maintaining administrative files in an organised manner
• Manage schedules, appointments and travel arrangements for colleagues.
• Assist in the planning and executing of events or projects for company and employees
• Maintain and update employee records. Organise and manage HR – Related documents such as resumes, candidate application forms and insurance policies
• Assist in the onboarding process of new employees including preparing paperwork and ensuring smooth transition into the organisation
• Support the offboarding of staff by processing paperwork, conducting exit interview and coordinating the return of company property.
• Recruitment support including posting of jobs, applicant tracking and coordination of interview