Receptionist & Attendance Co-ordinator (Contract)
at Bishop Strachan School
Toronto, ON, Canada -
Start Date | Expiry Date | Salary | Posted On | Experience | Skills | Telecommute | Sponsor Visa |
---|---|---|---|---|---|---|---|
Immediate | 29 May, 2024 | USD 48000 Annual | 01 Mar, 2024 | N/A | Learning Environment,Continuous Improvement,Reliability,Management Skills,Learning,Databases,Microsoft Office,Interpersonal Skills,Diplomacy,Google Suite | No | No |
Required Visa Status:
Citizen | GC |
US Citizen | Student Visa |
H1B | CPT |
OPT | H4 Spouse of H1B |
GC Green Card |
Employment Type:
Full Time | Part Time |
Permanent | Independent - 1099 |
Contract – W2 | C2H Independent |
C2H W2 | Contract – Corp 2 Corp |
Contract to Hire – Corp 2 Corp |
Description:
SPECIFIC ACCOUNTABILITIES
Reception and Attendance
- Provides professional, friendly help and direction to members of the BSS community and the public
- Answers the main phone lines, actively monitors activity on Sign In app and verifies guest identification with the BSS employee they are visiting
- Answers the main phone lines
- Ensures the reception area is always inviting and presentable
- Acts as gatekeeper for the safety of community members upon entrance
- Has an in-depth knowledge of school’s Crisis Management protocols
- Helps to execute crisis management protocols during evacuations and drills
- Oversees the full attendance process in a timely manner
- Tracks student arrivals and departures during the school day and liaises with the division offices for attendance purposes
- Follows-up on student attendance records and class attendance for every block; monitors student sign-in and sign-out; tracks and inputs student absences, late arrival, and early dismissals
- Ensures that faculty complete their class attendance in a timely manner every period
- Resolves any discrepancies in daily student attendance records by monitoring the Unexcused Absences and Lates and Late Arrivals queries throughout the day
- Produces student attendance reports regularly as requested
- Communicates with parents and Vice Principal daily regarding attendance issues; produces attendance reports and queries for the Vice Principal, Student Life and Belonging
- Is present and working during Summer Academy to support the Director, monitor student absences and sign outs for Summer Academy (All of July for credit courses and a week in August for skills camps)
General
- Provides administrative support such as electronic calendar maintenance, filing and preparing correspondence, as well as event-related support to the members of the Front Office team
- Performs routine administrative functions as required, such as correspondence preparation, scheduling, mailings, mail, and maintaining electronic files
- Has an in-depth understanding of the daily routines and special events at the school
- Keeps Fire Drill attendance lists up to date with student additions and withdrawals
- Organizes supply teachers collaboratively with other divisions
- Participates in the academic administration coverage schedule
- Documents academic administration processes in this role and shares with other academic administration for cross training purposes
- Provides cross training to other academic administration and also learn other academic administration team functions
- Collaborates and communicates between the three school divisions to ensure consistency and standardization of administration processes, for example student attendance, student records, and bus transportation
- Collaborates on event planning with others across the school
- Centralizes data storage to be accessible for all divisions
SKILLS, EXPERIENCE AND ATTRIBUTES
- Receptionist experience, ideally in an educational environment
- Outstanding customer service focus
- Excellent interpersonal skills, both in person and over the telephone
- Demonstrated professionalism at all times including reliability
- Proven ability to be vigilant with respect to security issues
- Tact, diplomacy and patience
- Proven ability to exercise good judgment and make split-second decisions
- Experience with Google Suite and Microsoft Office
- Competence in the effective use of databases
- Ability to prioritize and handle confidential information
- Strong organizational and time management skills with the ability to remain flexible
- Effective team player; and ability to work independently
- A high degree of comfort with change
- A growth mindset of continuous improvement and learning
- Culturally competent with a positive attitude toward cultural uniqueness and a readiness to accept and respect others
- Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment
Responsibilities:
Please refer the Job description for details
REQUIREMENT SUMMARY
Min:N/AMax:5.0 year(s)
Education Management
Teaching / Education
Teaching, Education
Graduate
Proficient
1
Toronto, ON, Canada