Receptionist

at  Brown Brothers Harriman

At BBH we value diverse backgrounds, so if your experience looks a little different from what we’ve outlined and you think you can bring value to the role, we will still welcome your application!
What You Can Expect At BBH:
If you join BBH you will find a collaborative environment that enables you to step outside your role to add value wherever you can. You will have direct access to clients, information and experts across all business areas around the world. BBH will provide you with opportunities to grow your expertise, take on new challenges, and reinvent yourself—without leaving the firm. We encourage a culture of inclusion that values each employee’s unique perspective. We provide a high-quality benefits program emphasizing good health, financial security, and peace of mind. Ultimately we want you to have rewarding work with the flexibility to enjoy personal and family experiences at every career stage. Our BBH Cares program offers volunteer opportunities to give back to your community and help transform the lives of others.
At BBH we value diverse backgrounds, so if your experience looks a little different from what we’ve outlined and you think you can bring value to the role, we will still welcome your application!
Join us as an Enterprise Services Senior Specialist GA
Brown Brothers Harriman is currently recruiting an Enterprise Services Senior Specialist GA to join our administration team. In this role you will responsible for providing superior client service and being the voice and face of the firm while handling all call volume to the main office number for the office. Additionally, this position is responsible for the meet & greet of all visitors to the office and for directing them to the appropriate business area while following office security policy and procedure.

Some of your key responsibilities include:

• Responsible for the smooth and efficient daily operation of Reception & General Administration functions, provides support on department projects as requested
• Answer all incoming calls in a professional manner and transfers callers to the correct extension, distribution and recording of incoming/outgoing mail, faxes and couriers
• Log in and report all console problems to management
• Greet visitors, clients and vendors and announce their arrival to the appropriate parties & ensure that the reception and Client area is always neat and tidy
• Co-ordination of Client Visits & Conference rooms facilities and assist with Event Planning function (Client conference room booking and Client catering coordination)
• Ensure all clients inquiries are handled in a highly professional and expedient manner
• Facilities team support (non-technical activities e.g. parking management), sssist in the day to day coordination of the facilities
• Responsible for stationery & catering supplies for the office reception & taxi service management
• Provide Participates in and seeks functional and cross training opportunities as approved by management
• Administration invoice processing, mailboxes management & documents archiving and its production (printing and scanning).

What we offer:

• 2 additional days added to your holiday calendar for Culture Celebration and Community Service
• Private medical care for you and your family
• Life Insurance
• Hybrid Working Opportunities
• Professional trainings and qualification support
• Thrive Wellbeing Program
• Online benefit platform

Desired Qualifications:

• Associates/BS Degree required
• Minimum of 2 years of experience with Reception/Switchboard and administrative/clerical experience
• Hotel reception background would be a plus
• Strong PC skills (Windows 10, Outlook, Word, Excel, PowerPoint)
• Strong communication and phone skills; ability to speak professionally at all times (communicates effectively in Polish and English)
• Excellent client services skills with energetic and positive attitude
• Ability to multi-task, with “I can do” attitude
• Available to work overtime when necessary
• Takes initiative and assumes responsibility
• Other requirements Reception dress code - business professional

What You Can Expect At BBH:
If you join BBH you will a find collaborative environment that enables you to step outside your role to add value wherever you can. You will have direct access to clients, information and experts across all business areas around the world. BBH will provide you with opportunities to grow your expertise, take on new challenges, and reinvent yourself—without leaving the firm. We encourage a culture of inclusion that values each employee’s unique perspective. We provide a high-quality benefits program emphasizing good health, financial security, and peace of mind. Ultimately we want you to have rewarding work with the flexibility to enjoy personal and family experiences at every career stage. Our BBH Cares program offers volunteer opportunities to give back to your community and help transform the lives of others
At Brown Brothers Harriman, we believe no job is too big or small for any of us to handle if it helps our clients. We value passionate, committed people who enjoy collaborating with others to find new solutions to complex business challenges. We are looking for the type of person who speaks their mind, truly listens and steps outside their role to add value wherever they can. Someone who is driven to get things done and views obstacles as an exciting challenge that demands a creative solution. Above all, we seek someone who takes great pride in their work and is inspired and motivated by their role in protecting and enhancing our client’s financial well-being.
If you are looking for an entrepreneurial environment where you can learn and thrive, Brown Brothers Harriman is the right place for you.

• Responsible for the smooth and efficient daily operation of Reception & General Administration functions, provides support on department projects as requested
• Answer all incoming calls in a professional manner and transfers callers to the correct extension, distribution and recording of incoming/outgoing mail, faxes and couriers
• Log in and report all console problems to management
• Greet visitors, clients and vendors and announce their arrival to the appropriate parties & ensure that the reception and Client area is always neat and tidy
• Co-ordination of Client Visits & Conference rooms facilities and assist with Event Planning function (Client conference room booking and Client catering coordination)
• Ensure all clients inquiries are handled in a highly professional and expedient manner
• Facilities team support (non-technical activities e.g. parking management), sssist in the day to day coordination of the facilities
• Responsible for stationery & catering supplies for the office reception & taxi service management
• Provide Participates in and seeks functional and cross training opportunities as approved by management
• Administration invoice processing, mailboxes management & documents archiving and its production (printing and scanning)