Receptionist/Business Admin Assistant

at  The Hartford

INTL Receptionist - DD10YY
We’re determined to make a difference and are proud to be an insurance company that goes well beyond coverages and policies. Working here means having every opportunity to achieve your goals – and to help others accomplish theirs, too. Join our team as we help shape the future.
This role is based on a 12 month fixed-term contract
The Hartford seeks an individual to work with the Office Facilities Assistant to provide a professional front of house service and the interface between staff, guests and essential services.
Additionally, provide admin support to senior business leaders.
Job Responsibilities & Competence

Reception

• Provide reception services from 9.30am to 5.30pm, five days per week (additional hours ad hoc as work priorities dictate)
• Cover absences of Office Facilities Assistant i.e., lunch break/meetings/sickness/annual leave as agreed with Office Manager
• Register guests on Bevis Marks’ online system
• Meet and greet clients
• Ensure that all office facilities e.g., break-out areas, kitchens, meeting rooms etc are clean and functioning properly
• Prepare refreshments and assist with catering where required i.e., working lunches
• Field incoming telephone calls in a professional style, redirecting the calls as appropriate
• Management of Bevis Marks’ building passes for staff and guests
• Assist Office Facilities Assistant with managing couriers, ordering stationery and distribution of post

Business Admin Assistant

Administration assistance for 3-4 Leadership Team members, 4 Divisional Heads and the Distribution Lead

• Process expenses via PeopleSoft
• Book travel via Concur (online booking tool)
• Arrange meetings and events
• Process invoices via Coupa

Qualifications, Capabilities & Experience

• Strong organisational skills with the ability to handle a variety of duties within a timely and accurate manner
• Ability to effectively multitask and prioritise accordingly
• High level of customer service
• Excellent written and verbal communication skills.
• Competency in Microsoft applications including Word, Excel, and Outlook, MS Teams
• FOH and/or customer service experience essential
• Experience in a similar corporate environment is desirable

Please refer the Job description for details