Receptionist

at  Fawkes Reece

Location: Stowmarket
Salary: £12.00- £13.00 per Hour
Contract: Long Term Contract
Type: Full Time
Reference: VBM/Receptionist/IP_1712822510
Posted: April 11, 2024
Receptionist
Searching for a highly organised experienced receptionist who has experience working within the building/construction or facilities management industry.
Overall responsibility for ensuring the smooth running of the reception as well as day to day operations for the wider office.
To monitor meeting rooms, ensuring that they are always ready for use.
This position is responsible for providing hands on reception cover, as well as performing various administrative tasks, including answering telephones and giving information to employees and guests; often the first point of engagement with employees and visitors.

EXPERIENCE IN MAINTENANCE, BUILDING OR CONSTRUCTION EXPERIENCE (OFFICE BASED) PREFERRED!

• Excellent verbal communication skills, and a high standard of written communication skills
• Write routine reports and correspondence.
• Respond to queries or complaints from clients and colleagues.
• Strategic and Interpersonal Skills:
• Ability to solve problems and deal with a variety of options in complex situation.
• Results oriented, ability to achieve business goals.
• Customer focused - develop strong customer relationships by listening to and satisfying customer needs.

• Input yellow cards on excel tracker and Enablon then file
• Input BBS forms on Enablon then file
• Raise Purchase Orders and keep a track of these on the maintenance tracker, utilities tracker and non-maintenance tracker
• Approve 2way match purchase orders and log this on the trackers
• Order stationary or any other equipment needed on smartbuy catalogue or just online
• Conduct inductions for visitors and file visitor induction forms
• Check if visitors have been inducted before letting them out on site
• Assist delivery drivers if they are lost
• Check the shed for deliveries and inform anyone of any packages that have arrived for them
• Ensure visitors sign in and sign out (check at the end of the day that visitors have signed out and if not check with the person responsible for them if they are still on site)
• Order and provide spare PPE