Receptionist

at  Intact Software

ABOUT US

Intact delivers perfect-fit software solutions that elevate the businesses of our customers. Powered by our customer-focused, collaborative and innovative team of Intacters, our software is used by more than 2,500 businesses worldwide.
Continuously innovating since 1992, our open and trusting environment has created lasting relationships. Intact’s founders and many of our first team members are still a core part of the organisation. Intacters drive our culture and success and our goal is to inspire, support and help them to develop – and enjoy – their careers.
Intact was honoured in the Deloitte Fast 50 for the fourth year running in 2020. To stay future-focused, we are always looking for dynamic team players who are customer-focused and share our enthusiasm for technology. If this sounds like you, then come elevate your career at Intact.
Scope of Role
Our Receptionist /Administrator plays a critical role in the successful running of the Intact office. We believe this position is so important that we name it Director of First Impressions! The successful candidate’s primary job is to ensure that all telephone calls are answered promptly in a pleasant and co-operative way and directed efficiently throughout the business.

KNOWLEDGE AND EXPERIENCE

• Previous experience in a similar role
• Ability to operate in a fast-paced office environment
• Excellent interpersonal and communication skills
• Microsoft Excel skills would be preferable
• Positive attitude and a pro-active approach to work
• Highly organised with the ability to multi-task and prioritise effectivelyExcellent team player and strong ability to work on own initiative

• Responsible for all visitors including initial welcome, issuing identification/badges
• Maintain internal systems and ensure all data is entered and updated in an efficient and timely manner
• General administration including filing, photocopying, scanning, data entry, processing incoming and outgoing mail etc.
• Provide administrative support to the Finance Business Unit
• Acting as the travel co-ordinator for all staff, booking travel and hotels when necessary
• Processing Accounts Payable invoices
• Posting bank transactions into the system
• Support Office Manager with administration duties on facilities issues and office support
• Ordering stationary for the company and control inventory relevant to reception areaConsistently demonstrating ways to improve processes for front of house