Receptionist, phone operator

at  Prysmian Group

• Handle all Admin related tasks such as Stationeries, Uniforms, Mobile Phones, Panel Clinics, etc.
• Hostel management and handle foreign workers work permit, medical checkup, and their welfare.
• Hotel, flight & all transportation arrangement for SMT, guests, supplier & colleagues.
• Lunch, refreshment, dinner, and hotels for guests upon requisition & special visit.
• Company property

Company vehicle administration (insurance, road tax, LTA approval, traffic summons & etc), regular maintenance & cleaning. Factory & company hostels keys administration.

• Assist HR Dept. in ISO record keeping.
• Supporting training & development
• Headquarter newsletter, internal memo & letter local language translation & checking.
• Housekeeping & cleaners administration / contract renewal
• Staff welfare / activities:

Annual dinner coordination Birthday gifts & employees locker distribution Sports & recreation coordination & claims Miscellaneous company celebration & events coordination.

• Company schedule waste disposal monthly report & liaise / communicate with Department of Environment for all matters regarding schedule waste.
• Provide general office administration support.

Board room, meeting room, training room & Eye-Cather administration Letter correspondence / stamp / fax / incoming & outgoing courier Internal phone list update & circulation Manage the budget of office administration related expenses Office telephone & mobile phone bill checking & verification Office photocopy machines service monitoring & tonner request Pantries monthly sundry purchase & RO drinking water consumption Factory landscaping maintenance / indoor office rental plants & monthly hygiene service & pest control HR Notice boards update

Job Requirements

• Diploma / Office Management /HRM or related fields

Job Requirements

• At least 2 years of related experience for Admin function.
• Proficient in Microsoft Office applications
• Able to maintain confidentiality in dealing with sensitive matters.
• Good planning, analysis and organizational skills, resourceful and independent
• Has initiative and sense of ownership in getting things done.
• Meticulous, detail oriented and has the ability to both multi-task and work in.

Other Essential Attributes

• Good interpersonal skills and time management skills
• Pleasant personality and ability to work with different levels of staff in the Organization.

Prysmian , as an Equal Opportunity Employer, aims to attract and recruit individuals with diverse backgrounds, skills, and abilities. We strongly believe that diversity brings significant value at all levels of the organization, increasing the possibility of capturing market opportunities and maximizing value for our customers and stakeholders. With Diversity, Equity, and Inclusion (DE&I) as part of our Social Ambition 2030 and a strategic pillar of our Company culture, Prysmian is committed to the development of an organization that prioritizes talent, where people feel respected, included, and free to fully express their potential just as they are.
All Managers and HRs in Prysmian are responsible for ensuring DE&I policies are respected during the recruiting process, as well as recognizing and mitigating unconscious biases that must not influence our selection processes. All persons will be considered for employment without regard to their race, ethnicity, religion, nationality, origin, citizenship status, socio-economic status, age, sex, gender identity or expression, sexual orientation, marital status, disability, military service or veteran status, pregnancy, parental leave, medical conditions, or any other characteristic protected by applicable federal, state or local laws. Prysmian will endeavor to make a reasonable accommodation for any disclosed physical or neurological condition or disability of a qualified applicant unless the accommodation would impose an undue hardship on the operation of our business.
Visit our
DE&I Page to learn more about Prysmian’s commitments.
Your application data will be treated according to our Data Protection Policy. If you believe you require assistance to complete this form or to participate in an interview, please let us know.

Please refer the Job description for details