Receptionist

at  Robert Walters

An exciting opportunity has arisen for a dedicated Receptionist to join a leading organisation in the oil and gas industry. This role is perfect for someone who thrives in a fast-paced environment, enjoys managing day-to-day operations, and is passionate about providing exceptional service.

KEY REQUIREMENTS:

• Prior receptionist or admin experience
• Open friendly and professional manner that fosters positive relationships
• Excellent organisational skills with keen attention to detail ensuring smooth operations
• Ability to effectively manage competing priorities demonstrating adaptability

• Manage day-to-day office operations ensuring smooth workflow
• Provide warm reception to clients, vendors and other visitors to the office
• Coordinate typing and formatting of documents using MS Office, mail collection and distribution
• Ensure efficient coordination and maintenance of all office supplies, kitchen supplies and equipment
• Maintain an efficient filing system both manual and electronic for the business
• Participate in management and staff meetings, committees and working parties including organising meetings and typing of minutes
• Manage booking of couriers, goods inward/outward requirements, equipment repairs and servicing
• Coordinate staff functions, catering and customer gifts along with associated correspondence
• Oversee travel management/mobilisation coordination ensuring all documentation is completed correctly
• Book travel, taxi, accommodation and car hire for site travel while maintaining travel management filing system