Receptionist

at  RSG International

Powell Contracting, a division of RSG International, was established in 1967. With over 50 years’ experience, we are the industry leader in providing Ontario with the supply and installation of temporary concrete barriers, noise barriers, crash cushions, guide rails, ground mount signs, overhead signs, and sign structures. Our integrated solutions and project delivery strategies improve project timelines and processes, generating increased capabilities for projects including outfitting highways, transit systems, airports, and municipal contracts.
Reporting to the General Manager, the Receptionist will act as the first point of contact and provide administrative support to various companies within RSG International.

QUALIFICATIONS

• Minimum of 2+ years of administrative/reception experience in a corporate environment
• Previous experience working in the construction industry is an asset
• Mature individual with professional appearance and demeanor
• Excellent telephone manner with strong communication skills
• Excellent judgement and decision-making skills
• Highly organized, reliable, and punctual
• Solid knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
  RSG International has a fast-paced and collaborative work environment, where creativity, initiative, and innovation are valued. Offering a variety of programs including learning and development, wellness and community engagement, and events, employees are supported and driven to reach both personal and professional goals. By encouraging employee involvement, we foster an environment committed to diversity, inclusion, and sustainability, as well as promote a culture that is both physically and psychologically safe.
  RSG International is committed to meeting the accessibility needs of persons with disabilities in an effective and timely manner in accordance with the applicable standards set out in the Accessibility for Ontarians with Disabilities Act, 2005 (AODA), the provisions of the Ontario Human Rights Code, and any other applicable legislation. Powell’s goal is to foster an inclusive organizational culture.
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• Answer all calls in a professional manner and efficiently transfer them to the applicable department or individual
• Direct visitors accordingly by maintaining employee and department directories
• Coordinate couriers and prepare any outgoing mail
• Administrate timesheets daily
• Organize and manage inventory of all office supplies
• Organize and maintain files, records, and documents.
• Ensure reception area is tidy and presentable
• Book meeting rooms and confirm appointments when required
• Field incoming supplier calls; respond, redirect, and escalate as appropriate
• Fleet commissioning and decommissioning
• Provide day-to-day administrative support including typing, researching, and preparing documents etc.
• Create PowerPoint presentations on ad hoc basis
• Assist with any other tasks or special projects as required