Receptionist

at  Stantec

YOUR CAPABILITIES AND CREDENTIALS

• Professional appearance with friendly, helpful, people-oriented demeanor with interest to act as a resource for others and a pleasant phone voice
• Good attitude and excellent customer service skills.
• Ability to multi-task and work well under pressure essential
• Must have strong organizational skills with confidence in problem solving
• Intermediate to advanced proficiency with Microsoft Word, Excel, PP and Adobe Acrobat Pro is ideal.
• Proficient in Microsoft Outlook, including managing calendars, and using TEAMS.
• Possess excellent communication skills both written and oral
• Consistently produce and deliver tasks on time
• Ability to work with a variety of people at different levels in a professional and productive manner
• Strong ability to learn new things and apply them to everyday tasks as well as show initiative and ownership of tasks
• Flexibility in schedule to work earlier or later to set up for occasional meetings or events.
• Versatility, flexibility, and willingness to work within frequently changing priorities.
• Must be willing and able to take initiative when needed.
• Requires administrative experience, reading, writing, grammar, math, and good clerical and communication skills.

EDUCATION AND EXPERIENCE

• Education: High School Diploma or GED equivalent required
• Experience: Minimum of 2-3 years related experience

Schedule

• Must be able to maintain consistent schedule of 8:00 a.m. – 5:00 p.m. Monday through Friday
• Prompt arrival (at least 5 minutes prior to starting time) and regular attendance

• Meet and greet clients and visitors
• Ensure reception area and meeting rooms are well presentedn behalf of Stantec and ensure prompt, efficient, and courteous handling of all telephone calls
• Delivery of mail/couriers and preparing outbound mail/couriers
• Arrange appointments meetings, and vendor presentations (including catering, venues, and participants) as required
• Ensure kitchen, utility areas and meeting rooms are kept clean, tidy, stocked, and prepared for daily use and functions
• Maintain a clean and tidy front desk and upkeep of all conference rooms by pushing in chairs, clearing out trash and putting away AV equipment throughout the day.
• Maintain sign-out logs and distribution of digital cameras, technology, and other general office equipment.
• Order all food for meetings and events, set up in meeting area and ensures that food is removed from meeting areas in a timely manner. Assist in office events.
• Schedule and coordinate meetings for the office and monitor conference room availability. Resolve conference room scheduling issues.
• Monitor all activities at reception and notify Office Leader of any building or security issues.
• General administrative assistance to staff as time and experience is available.
• Manage office inventory & order office supplies.
• Maintain office equipment, performing or scheduling maintenance and repairs as needed
• Perform clerical tasks including data entry, filing, photocopying, scanning etc.
• Various other administrative tasks.