Receptionist (Temporary)

at  L Hansens Forwarding

Hansen’s Group of Companies currently looking for a temporary Receptionist to join our Scarborough, Ontario location.
Hansen’s Group of Companies is committed to promoting and maintaining employment equity and welcomes applications from indigenous peoples, women, visible minorities, and persons with disabilities, in occupations or positions where they are underrepresented. If you are a member of one of these equity groups, we encourage you to self-identify during your application for employment.
We are actively seeking an individual to take on a variety of responsibilities and tasks in their role as a Receptionist during the Spring/Summer months.

Competencies

• Service Orientation
• Accountability
• Risk Management (Health and Safety)
• Communication
• Teamwork

Responsibilities include:

• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Answer, screen and forward incoming phone calls
• Ensure cleanliness of office reception area is tidy and presentable daily, with all necessary stationery and material (e.g. pens, forms and brochures)
• Provide basic and accurate information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Order front office supplies and keep inventory of stock
• Update calendars and schedule meetings
• Arrange travel and accommodations, and prepare vouchers
• Keep updated records of office expenses and costs
• Responsible for daily collection and disposal of garbage and recycling

Requirements:

• High School Diploma or equivalent.
• Ability to work in desired shifts. Monday - Friday 8.00 am – 4.30 pm.
• Strong oral and written communication skills.
• Minimum of 1-2 years customer service and administrative experience required.
• Reception and familiarity with phone systems experience considered an asset.
• Must be team oriented with a positive attitude.
• Personable, reliable, courteous.
• Strong computer skills

Physical Demand

• Full ability to Stand.
• Ability to sit for more than 1 hour.
• Full Ability to lift up to 25 lbs
• Ability to view computer screen for long periods of time

Work Environment

• Work Hours: 8 hours per day, Monday to Friday 8.00 am – 4.30 pm, 30 min Lunch.
• Occasional Overtime as required.
• Indoors Office.
• Some locations are not accessible by public transportation or by foot or bicycle, access to our office is only possible by means of automobile. You may be required to have a vehicle.
• Prolonged periods of sitting at a desk and working on a computer.

• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Answer, screen and forward incoming phone calls
• Ensure cleanliness of office reception area is tidy and presentable daily, with all necessary stationery and material (e.g. pens, forms and brochures)
• Provide basic and accurate information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Order front office supplies and keep inventory of stock
• Update calendars and schedule meetings
• Arrange travel and accommodations, and prepare vouchers
• Keep updated records of office expenses and costs
• Responsible for daily collection and disposal of garbage and recyclin