Receptionist

at  Time Personnel

JOB OVERVIEW

• Date Posted: Posted 5 hours ago
• Location: Cape Town, Western Cape
• Job Title: Receptionist
• Education Level: High School / Matric
• Job Level: Intermediate
• Minimum Experience: 1 - 3 Years

RECEPTIONIST JOB VACANCY IN MONTAGUE GARDENS, CAPE TOWN.

Are you able to manage administrative tasks, ensure efficient office operations, and provide support to various departments within an organisation? Our client based in Montagu Gardens is seeking a highly organized and detail-oriented Receptionist to join their team.
This role requires excellent communication skills, proficiency in office software, and the ability to multitask effectively.

REQUIREMENTS:

• Matric, relevant qualification advantageous
• 2 – 3 years proven experience as a Receptionist, Office Assistant, or similar role
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other office software
• Excellent communication skills, both written and verbal
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines
• Attention to detail and accuracy in all work tasks
• Ability to work independently with minimal supervision and as part of a team
• Flexibility to adapt to changing priorities and responsibilities
• Professional demeanour and positive attitude

• Provide an efficient warm and welcoming introduction to all customers entering the show room/office or calling on the phone to promote a positive professional image of the company
• Answering, screening, and forwarding calls in a timeous and professional manner
• Dealing with customer queries / complaints / orders and ensuring that their needs are met
• Oversee maintenance of the office, equipment, aircons and plumbing as well as ensuring that any tenant is looked after in the same way as prescribed by the body corporate rules
• Managing the leads list and allocating to the Sales Representatives
• Manage Petty Cash, reconcile and report to my finance department
• Ensure all necessary slips/invoices are sent to my finance department in a timeous manner with the correct billing address
• Create and manage all quotations / invoices for my service department and check that all outstanding payments are made timeously (either by emailing or calling the client).
• Filing, Scanning through emails to staff and clients
• Manage the company’s vehicle licenses and renewals
• Order and distribute office supplies as requested and go shopping for groceries at Makro weekly / monthly as required
• Purchase Electricity for the office as required.
• Purchase Cake for Birthdays that fall within the week.