Receptionist

at  Zaparas Lawyers

• Seeking a warm and welcoming Receptionist
• Meet and greet clients and visitors, as well as key administrative duties
• Sunshine

THE OPPORTUNITY:

Are you a warm, welcoming, and organised individual with a passion for customer service? We’re seeking a dedicated and friendly Receptionist to be the face of our Sunshine branch. If you thrive in a dynamic environment and love interacting with people, we want to hear from you.

KEY RESPONSIBILITIES INCLUDE:

As a Receptionist, you will be the face of our Sunshine branch, assisting clients, as well as other duties which include:

• Ensure the smooth operations of the office whilst upholding the core values of the firm.
• Greet and welcome clients, visitors, and staff with a friendly demeanour.
• Answer and direct incoming calls and queries in a professional and courteous manner and direct to the relevant personnel.
• Prepare all client packs for new client appointments.
• Manage the booking of meeting rooms and keep the reception area and office tidy.
• Collect and scan mail daily, as well as photocopy documents for clients.
• Make and amend appointments between legal staff and clients.
• Prepare payment authorisations and maintain an adequate supply of standard forms in each area of law.
• Ensure work is completed to high standard.

To excel in this role, you should have the following:

• Previous experience in a receptionist/administrative support role (desired).
• Proactive individual with a can-do attitude.
• Ability to operate autonomously.
• Demonstrated ability to work in a high-paced environment.
• Excellent interpersonal and communication skills.
• Strong organisation and multitasking abilities.
• Professional presentation with skills in liaising with a range of clients and stakeholders.
• High attention to detail and competent administrative skills.
• Basic proficiency with Microsoft Office, Outlook and ability to use scanning, printing and copying equipment