Records Centre Clerk

at  City of Winnipeg

Under the general supervision of the Records Manager, the Records Centre Clerk supports the effective day to day operation of the City of Winnipeg Records Centre by providing central records management services to departments and agencies including authorized retention, retrieval, and disposition of records in accordance with program policies, procedures and the Records Management By-law.

As the Records Centre Clerk, you will:

• Assist with controlling the storage and management of records throughout their life cycle
• Provide administrative support for all City of Winnipeg Records Centre functions and systems
• Provide all records retrieval services to COW departments and agencies
• Special Archival / Records Management projects and other duties as assigned in this classification.
• Provides administrative support for elections and by-elections as required.

YOUR EDUCATION AND QUALIFICATIONS INCLUDE:

• High school education.
• Courses related to privacy legislation and/or records management preferred.
• 12 months previous experience working in a document management/record keeping capacity.
• Ability to adhere to safe work practices that apply in a warehouse setting i.e. materials handling equipment.
• Ability to use inventory management and tracking applications such RS-SQL databases.
• Ability to work with MS Office, including Word (basic), Excel, and Outlook.
• Ability to work independently and complete work assignments under minimal supervision and direction.
• Ability to enter data accurately with a high degree of attention to detail.
• Ability to handle confidential information and sensitive matters in a professional manner in compliance with FIPPA/PHIA.
• Ability to adhere to relevant By-laws, legislation, and principles as they apply to position, including Records Management By-law, FIPPA/PHIA, and basic records management principles
• Strong interpersonal skills with the ability to establish and maintain effective working relationships with employees, other Civic departments, and external stakeholders.
• Excellent communication skills, both written and verbal.
• Excellent Customer Service Skills.
• Excellent Organizational skills to prioritize work and meet multiple deadlines.
• Knowledge of Records Management By-law and basic records management principles.
• Knowledge of relevant safety procedures and regulations.
• IMPORTANT: Applicants who have been educated outside of Canada must have education which is comparable to the minimum qualification in Canada. Applicants submitting foreign credentials require an official academic assessment report issued by a recognized Canadian assessment service https://canalliance.org/en/ at application.

Please refer the Job description for details