Records Clerk and Site Billing

at  Xerox

Responsibilities:

• Records Management:
• Monitor NR mailbox
• File incoming loose correspondence (scan, file);
• Sort, file all incoming mail through the Mail tool;
• Ensure onsite files match scanned files in Sharepoint;
• Archive closed files to Iron Mountain.
• Ensure all communication is up to date.
• Ability to follow written instructions for processing different types of jobs
• Ability to lift file boxes @25lbs
• Attention to detail for filing.

Site Billing:

• Manage Purchase Order process and invoice accuracy;
• Good understanding of purchase policy;
• Maintain and pay site Credit Card;
• Billing statements to the client;
• Support Digital Print CSR;
• Attention to detail for finance reports;

Skills:

• Excellent communications skills (oral and written)
• Intermediate use of Excel, MS Word, Outlook and other relevant software
• Ability to multitask
• Ability to work with minimal supervision

Qualifications:

• 1+ years experience in file management
• Minimum High School diploma or equivalent
• Post high school technology training or experience (Preferred)

• Records Management:
• Monitor NR mailbox
• File incoming loose correspondence (scan, file);
• Sort, file all incoming mail through the Mail tool;
• Ensure onsite files match scanned files in Sharepoint;
• Archive closed files to Iron Mountain.
• Ensure all communication is up to date.
• Ability to follow written instructions for processing different types of jobs
• Ability to lift file boxes @25lbs
• Attention to detail for filing