Recruitment Admin (Project Based)

at  Newfold Digital

Who we are.
Newfold Digital is a leading web technology company serving millions of customers globally. Our customers know us through our robust portfolio of brands. We have some of the industry’s most prominent and storied go-to-market brands, including Bluehost, HostGator, Domain.com, Network Solutions, Register.com and Web.com. We help customers of all sizes build a digital presence that delivers results. With our extensive product offerings and personalized support, we take pride in collaborating with our customers to serve their online presence needs. The strength of our company lives in the intersection of our people, our customers, and our brands.
In this role, you will be responsible for the Pre-Onboarding Process and other Talent Acquisition related administrative tasks to support our growth and for developing, driving, and executing staffing initiatives across the organization!

What you’ll do & how you’ll make your mark.

• Coordinates with the Department Managers and Leaders, QA, and Training Teams to set schedules for Final Interview, 2nd Interview, Mock Call/Chat/Email with the candidates
• Prepares the Job Offer documents for the successful candidates for the post
• Reaches out to the successful candidates to discuss the Job Offer and to give instructions on the pre-employment requirements
• Provides instructions to the new hire employees on Workday registration through email
• Consistently connects with the new hire employees to closely monitor the completion of their pre-employment requirements and Workday registration within the given timeline
• Collects the submitted pre-employment requirements (both soft and hard copies) and turns them over to the Office Receptionist for filing
• Maintains and updates the monitoring file of the pre-employment requirements for reference purposes
• Coordinates with the Medical Insurance Provider for the results of the pre-employment medical examination of the new hire employees
• Schedules new hire employees with company nurses for medical interview prior going on site for the commencement of their employment
• Ensures that new hire employees are all cleared by the company doctor and nurse to come to the office for New Hire Orientation
• Forwards list of new hire employees to avail of the company transportation to Employee Relations via email
• Enrolls the new hire employees to sharepoint (Dreamscape) and service now (Endurance) for the creation of their company credentials
• Forwards the list of the new hire employees with their assigned employee numbers to Compensation and Benefits Team, Training Team, Analytics Team, and IT Team
• Facilitates the signing of documents, including Employment Contract and Acknowledgment Forms, to the new hire employees during the New Hire Orientation
• Ensures that all necessary documents are signed and submitted by the new hire employees
• Ensures that all signed documents are kept in the designated folders of the new hire employees
• Maintains and keeps the monitoring file of the signed documents updated for reference purposes
• Requests for petty cash to purchase snacks for the New Hire Orientation
• Prepares the snacks and the welcome kits for the New Hire Orientation
• Facilitates pre-qualification assessment of internal applicants
• Provides assistance in other HR activities

Who you are & what you’ll need to succeed.

• Must have a Bachelor’s Degree, preferably in Psychology, Human Resources, or any HR-related course
• Must have at least 6 months of as HR/Talent Acquisition Admin Assistant
• Must have experience in end-to-end Talent Acquisition process
• Must have excellent verbal and written communication skills
• Must have excellent interpersonal skills

Why you’ll love us.

• We’ve evolved; we provide three work environment scenarios. You can feel like a Newfolder in a work-from-home, hybrid, or work-from-the-office environment.
• Work-life balance. Our work is thrilling and meaningful, but we know balance is key to living well.
• We celebrate one another’s differences. We’re proud of our culture of diversity and inclusion. We foster a culture of belonging. Our company and customers benefit when employees bring their authentic selves to work. We have programs that bring us together on important issues and provide learning and development opportunities for all employees. We have 20 + affinity groups where you can network and connect with Newfolders globally.
• We care about you. We are a family, and we care about you and your family’s physical and mental health by providing competitive HMO benefits – 175k MBL with one free dependent upon one year of service! We also give out Punctuality Bonus, Generous Vacation policy, and much more!
• Where can we take you? We’re fans of helping our employees learn different aspects of the business, be challenged with new tasks, be mentored, and grow their careers. Unfold new possibilities with #teamnewfold!

• Coordinates with the Department Managers and Leaders, QA, and Training Teams to set schedules for Final Interview, 2nd Interview, Mock Call/Chat/Email with the candidates
• Prepares the Job Offer documents for the successful candidates for the post
• Reaches out to the successful candidates to discuss the Job Offer and to give instructions on the pre-employment requirements
• Provides instructions to the new hire employees on Workday registration through email
• Consistently connects with the new hire employees to closely monitor the completion of their pre-employment requirements and Workday registration within the given timeline
• Collects the submitted pre-employment requirements (both soft and hard copies) and turns them over to the Office Receptionist for filing
• Maintains and updates the monitoring file of the pre-employment requirements for reference purposes
• Coordinates with the Medical Insurance Provider for the results of the pre-employment medical examination of the new hire employees
• Schedules new hire employees with company nurses for medical interview prior going on site for the commencement of their employment
• Ensures that new hire employees are all cleared by the company doctor and nurse to come to the office for New Hire Orientation
• Forwards list of new hire employees to avail of the company transportation to Employee Relations via email
• Enrolls the new hire employees to sharepoint (Dreamscape) and service now (Endurance) for the creation of their company credentials
• Forwards the list of the new hire employees with their assigned employee numbers to Compensation and Benefits Team, Training Team, Analytics Team, and IT Team
• Facilitates the signing of documents, including Employment Contract and Acknowledgment Forms, to the new hire employees during the New Hire Orientation
• Ensures that all necessary documents are signed and submitted by the new hire employees
• Ensures that all signed documents are kept in the designated folders of the new hire employees
• Maintains and keeps the monitoring file of the signed documents updated for reference purposes
• Requests for petty cash to purchase snacks for the New Hire Orientation
• Prepares the snacks and the welcome kits for the New Hire Orientation
• Facilitates pre-qualification assessment of internal applicants
• Provides assistance in other HR activitie