Referrals Clerk

at  Seabird Island Band

POSITION SUMMARY

Under the direction of the Director of Inter-Governmental Affairs and in assistance to the Referrals Coordinator, the Referrals Clerk will operate efficiently in accordance with the philosophies, policies, and objectives established by Seabird Island Band Management.

SUCCESS PROFILE

What does it take to be successful working at Seabird Island? Check out the top traits we’re looking for and see if you have the right mix.

• Ethical: Maintains and promotes individual and organizational integrity and values in conduct of all activities.
• Flexible/Adaptable: Maintains effectiveness in varying work environments where circumstances and priorities are changing.
• Effective Communicator: Demonstrates open, honest, and respectful written and verbal communication.
• Computer Literacy: Ability to learn new systems quickly or experience of using a variety of relevant software packages.
• Goal Directedness: the ability to stay on target regardless of circumstances; the ability to stay focused on the task at hand.

EDUCATION

• High School Diploma or GED
• Certificate in Business Administration considered an asset.

SKILLS/EXPERIENCE

• 1-3 years’ of office and clerical experience
• Experience in creating and maintain filing systems.
• Ability to balance competing priorities, multitask, and to work under pressure.
• Knowledge of Seabird Island Traditional Territory an asset
• Knowledge of Seabird history and culture an asset
• Knowledge of Land Codes an asset

REQUIREMENTS

• Proficient computer skills with the Microsoft Office 365 Suite (Outlook, Word, Excel, PowerPoint, Teams.)
• Proficient interpersonal and communication (written and verbal) skills.
• Ability to agree as well as adhere to Seabird Island Band Human Resources (HR), Finance, and Information Technology (IT) Policies and Procedures, etc.
• Knowledge, respect and understanding of Stó: lō culture, traditions and language or willingness to learn.
• Experience working with First Nations community is considered an asset.
• Satisfactory Criminal Record Check

• Receive, Record, and track all incoming referrals addressed to Seabird Island Band
• Acknowledge receipt of the referral as per the given template to the proponent
• Help with implementation of the Referral Framework
• Respond with quotes as initial contact and pass on referral where appropriate.
• Refer inquiries to the website once established.
• Enter referrals onto a database.
• Compile referrals as per the different categories and provide demographics.
• Setup calendar appointments for review of the referrals
• Help maintain a filing system for all the referrals.
• Attend meetings, take notes or minutes of meetings and distribute to the relevant groups.
• Assist with communicate with the Referrals Committee with regards to tracking
• Work collaboratively with the Lands Department
• Other duties or responsibilities as assigned by your Supervisor, Manager, Director, Executive Director, or Chief & Council.