Registrar Office Administrator

at  Vancouver Career College

We are happy to say that we are looking for an experienced Registrar Office Administrator to join our team at Vancouver Career College, New Westminster, BC.
Position: Registrar Office Administrator
Job Status: Ongoing Part-Time
Location: 810 Quayside Dr #218, New Westminster, BC V3M 6B9
Reporting to: Regional Director
Software Knowledge: Microsoft 365
Salary: $20-21/hr

QUALIFICATIONS

To be successful in the Registrar Office Administrator position, an individual must be committed to developing, maintaining and demonstrating the following:

EDUCATION AND EXPERIENCE:

• Degree or diploma from a recognized university or post-secondary institution
• Minimum three years of administrative experience working in a large complex organization
• Post-Secondary experience is an asset.

SKILLS:

• Experienced with managing multiple projects within a rapidly changing environment
• Excellent interpersonal skills and the ability to effectively communicate and interact with all individuals
• Excellent oral and written communication ability
• Ability to act with tact, good judgment, and discretion; maintaining confidentiality of files, personal information, and other matters, as appropriate
• Ability to complete work in a timely manner with accuracy and attention to detail to processes and documentation
• Proven ethical and objective decision making and problem solving abilities
• Ability to plan and adapt to change
• A positive attitude and customer focused approach

The Registrar Office Administrator will be responsible for the following, as well as other related duties as assigned to support the business objectives and purpose of the College.

• Organizing and administering the records and registration functions of the Registrar’s Office
• Maintaining accurate and timely student information in the student database
• Follow up with previous student records information
• Acting in a manner that upholds the College standards
• Performing other job duties as assigned
• Oversees the day-to-day admissions systems, processes, and procedures to ensure efficient, effective, and accurate practices and compliance with College policy.
• Responsible for data collection, reporting, and analytics related to enrolment and admissions.
• Oversees efficient and secure storage of student records
• Responsible for completeness of student records and maintaining low margins of error through effective ongoing training and support, as well as participating in regular review and/or internal/external audit.
• Initiates and manages the retention and disposition of student records and office administration files, in compliance with the College’s Records Retention and Disposal guidelines.
• Facilitates smooth operation of quarter registration process and systems
• Credit Transfer and Articulations
• Ensures data integrity and accuracy for all student information systems
• Provides long and short-term administrative planning analysis and develop, review, and monitor department goals and objectives.