RESEARCH ADMINISTRATION SPECIALIST

at  Duke University

DUKE UNIVERSITY:

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

OCCUPATIONAL SUMMARY:

The Duke Department of Chemistry is looking for a Research Administration Specialist (RAS) to support departmental and post-award research activities. This role will involve working with a team of six grant administrators and reporting to the Sr. Grant & Contract Manager.
The RAS will be responsible for overseeing three support areas, purchasing/procurement, travel and expense reporting, and administrative support. They will collaborate closely with the grant team and research labs on all aspects of procurement, from introducing new lab members to purchasing processes to reconciling procurement issues. Additionally, they will be the department’s primary point of contact for processing reimbursements, expense reports, and accounts payable.
The ideal candidate for this position is someone who is interested in supporting faculty research, has strong problem-solving skills, enjoys working with others, and solid attention to detail. They should feel comfortable working in a fast-paced and deadline-driven environment. Effective communication skills with a customer service focus, adaptable thinking, and excellent problem-solving skills are essential to being successful in this role.
All grant positions in the Department of Chemistry follow a hybrid work schedule, which is determined in conjunction with the employee’s supervisor based on the needs of the department and the employee.

PREFERRED QUALIFICATIONS AT THIS LEVEL

Education/Training
Work requires communication, analytical, and organizational skills, which are generally acquired through the completion of a bachelor’s degree program or relevant experience.
Experience:
Previous experience working in academia, or administrative support roles.
Experience with SPS, SAP, and other grant and research-related tools.
Knowledge of Duke University policies and procedures relating to procurement/purchasing, travel, and reimbursement OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
Skills:
General interest in supporting the academic and research functions of the university.
Excellent organizational, people, and communication skills are desired.
Flexible thinker and problem solver.
Excellent communication skills with the ability to communicate both verbally and in writing with all levels of the organization.
Ability to analyze data and formulate conclusions.
Ability to learn and adapt to changing technologies
Proficient use of computers; requires a solid working knowledge of MS Office Suite (Word, Access, Excel, PowerPoint, Teams). — Ability to independently manage and prioritize multiple tasks simultaneously.

MINIMUM QUALIFICATIONS

Education
Work requires communications, analytical and organizational skills generally acquired through completion of an Associate’s degree program. Training: May be required to take FasTracks in areas of specific assigned duties
Experience
Work generally requires two years of relevant experience to obtain OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE office organization, communications, and administrative skills. A bachelor’s degree in a field of study directly related to the specific position may be substituted for the education and experience requirement.
Job Code: 00000705 RESEARCH ADMINISTRATION SPECIALIST
Job Level: 80
Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual’s age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions: Certainjobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Please refer the Job description for details