Research Administrative Mgr.

at  Boston Childrens Hospital

JOB POSTING DESCRIPTION

Under the general direction of the Chief or Manager/Director, provides overall management of the Department/Division/Program research portfolio in partnership with Principal Investigators to ensure compliance and successful completion of research activities. Performs complex pre-award and post-award functions for all federal and/or state grant funds, private foundation grants, subcontracts, discretionary and endowment funds, and/or any other sponsored funds.

Principal Duties & Responsibilities

• Participates in strategic planning for Department/Division/Program, including overall financial analysis and long term projections.
• Serves as an advisor to Principal Investigators regarding proposal and budget preparation, interpretation of sponsor guidelines and regulations, and problem resolution.
• Manages and oversees the grant application process
• Assist in budget development.
• Establishes departmental policies, systems and procedures to monitor research purchases and day-to-day spending.
• Performs financial analysis on grants including but not limited to forecasting and communicating results to Principal Investigators.
• May oversee departmental administration of effort classification and reporting, as well as ensure timely submission of completed effort reports.
• Collaborates with Department Administrator and appropriate Boston Children’s central administration offices to represent the needs of the Research Faculty.
• This position has signature authority on restricted funds.
• Supervises staff ; including hiring, training, performance management, goal setting, and salary administration, work priorities and quality.
• Coordinates departmental research effort reporting and ensures timely submission certified effort reports, may approve purchase requisitions in compliance with sponsor and institutional guidelines.
• Uses institutional resources to maintain department records of grant awards and agreements.
• May help research staff identify sources of funding by maintaining knowledge of agency programs.
• Partners with appropriate institutional central offices to represent the needs of the research faculty and resolve complex problems.
• Analyzes monthly expenses and overall status of each grant, processing necessary corrections through appropriate channels.
• Reviews departmental processes and procedures to ensure compliance.
• Conducts spot checks or audits as appropriate to ensure departmental systems are adequate. Works with the Department Administrators and Principal Investigators to develop annual budgets and forecasts.
• Reconcile monthly expense variances between Hospital financial systems and budgets.
• Forecast funds over/under expenditures and provide monthly status reports to Principal Investigators. Performs other financial analysis as needed.
• Ensures timely renewal of grant and subcontracts and/or orderly closeout of completed sponsored activities.

Requirements:

• Bachelor’s degree in Business Administration, Public Health or relatable field
• Master’s degree preferred
• 7 years of research administrative experience required
• Demonstrated understanding of federal cost allocation principles in order to ensure the proper stewardship of sponsored funds.
• Advanced proficiency with Microsoft Office and database applications.
• Ability to independently seek out answers from the appropriate federal compliance and regulatory resource.

• Participates in strategic planning for Department/Division/Program, including overall financial analysis and long term projections.
• Serves as an advisor to Principal Investigators regarding proposal and budget preparation, interpretation of sponsor guidelines and regulations, and problem resolution.
• Manages and oversees the grant application process
• Assist in budget development.
• Establishes departmental policies, systems and procedures to monitor research purchases and day-to-day spending.
• Performs financial analysis on grants including but not limited to forecasting and communicating results to Principal Investigators.
• May oversee departmental administration of effort classification and reporting, as well as ensure timely submission of completed effort reports.
• Collaborates with Department Administrator and appropriate Boston Children’s central administration offices to represent the needs of the Research Faculty.
• This position has signature authority on restricted funds.
• Supervises staff ; including hiring, training, performance management, goal setting, and salary administration, work priorities and quality.
• Coordinates departmental research effort reporting and ensures timely submission certified effort reports, may approve purchase requisitions in compliance with sponsor and institutional guidelines.
• Uses institutional resources to maintain department records of grant awards and agreements.
• May help research staff identify sources of funding by maintaining knowledge of agency programs.
• Partners with appropriate institutional central offices to represent the needs of the research faculty and resolve complex problems.
• Analyzes monthly expenses and overall status of each grant, processing necessary corrections through appropriate channels.
• Reviews departmental processes and procedures to ensure compliance.
• Conducts spot checks or audits as appropriate to ensure departmental systems are adequate. Works with the Department Administrators and Principal Investigators to develop annual budgets and forecasts.
• Reconcile monthly expense variances between Hospital financial systems and budgets.
• Forecast funds over/under expenditures and provide monthly status reports to Principal Investigators. Performs other financial analysis as needed.
• Ensures timely renewal of grant and subcontracts and/or orderly closeout of completed sponsored activities