Research Administrator 2 (Hybrid)

at  Stanford University

Stanford’s School of Medicine is leading the revolution in precision healthcare, research and education. Our mission, in the Department of Otolaryngology — Head & Neck Surgery (OHNS), to deliver exceptional innovative care in OHNS; to advance frontiers of knowledge; to educate patients, clinicians and researchers who will serve and inspire the global community to expand what is possible in medicine.
OHNS currently ranks in the top five of NIH Awards to Schools of Medicine nationwide and is seeking to add a new Research Finance Administrator 2 to support our Division of Head & Neck Surgery. We foster a collaborative, compassionate and inclusive culture that embraces diversity and social responsibility.
As a Research Finance Administrator 2, you will provide a full range of administrative and financial services. Managing pre-award proposal submissions and post-award research dollars for portfolios of Head & Neck Surgery Division. You will work with diverse funding sources from sponsored grants to non-sponsored sources such as NIH grants, program projects, and industrial contracts. In this role, you will have the opportunity to work closely with faculty and researchers to provide financial guidance, ensure compliance, while supporting the advancement of research. This role also contains an administrative component in which RA2 will support a couple of faculty with their endeavors. This is a hybrid role with a minimum of 3 days onsite at Stanford University. To be successful in this role you will need to bring program management, administrative management, pre-award and grant submission expertise in addition to post-award finance experience.
Please submit Cover letter with Resume.
Learn More about us: https://med.stanford.edu/ohns.html

DESIRED QUALIFICATIONS:

Three years of program management and pre-award grant submission experience.

EDUCATION & EXPERIENCE (REQUIRED):

Bachelor’s degree and three years of job related experience, or combination of education and experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

• Basic knowledge of governmental regulations.
• Ability to understand, interpret, and communicate policies and procedures.
• Excellent oral, written, and communication skills.
• Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.
• Strong accounting skills; knowledge of accounting principles.
• Ability to complete Cardinal Curriculum I and II within first year in role.
• Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
• Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
• Competency in project management.
• Extreme attention to detail.
• Ability to work well independently, but also to seek or offer assistance when needed.
• Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.
• Excellent time management and organizational skills.

PHYSICAL REQUIREMENTS*:

• Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.
• Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.
• Rarely lift, carry, push and pull objects weighing 11-20 pounds.
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• Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

• Participate with principal investigator in the preparation of the administrative components of proposals within parameters of sponsored and non-sponsored research guidelines. Oversee and communicate submission process, both paper and electronic; review documents for completeness and compliance.
• Develop, prepare, and finalize project budgets, and provide budget justification.
• Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries.
• Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled; initiate cost transfers.
• Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue.
• Develop and communicate reports supporting project status; create effective forecasting and decision aides.
• Participate in contract closeout process; submit final reports and certificates. Compile information and documents needed for audit inquiries.
• Understand, apply, and advise on university and government policies for projects.
• Serve as a resource on subject area and overall technical resource to principal investigator and other university staff.
• Participate in and contribute to process improvements. Lead other staff in group projects
• May participate as a mentor and provide cross-training as needed.
• Provide complex and diversified administrative support to faculty. Anticipate the needs of supporting faculty and proactively solve problems and/or independently handle issues.
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• Other duties may also be assigned.