Research Administrator

at  Pupil Labs GmbH

SUMMARY

We are seeking a highly organised and proactive Research Administrator to support our RnD Team and leadership team at Pupil Labs. If you are passionate about technology, thrive in a fast-paced environment, and have a knack for multitasking, we want to hear from you!
At Pupil Labs, we design, develop, and manufacture innovative wearable eye-tracking systems used in groundbreaking research and applications worldwide. Our technology empowers professionals in academia, clinical settings, elite sports, and even space exploration. Be part of a company that’s shaping the future of eye tracking!

KEY QUALIFICATIONS

Experience: 2+ years as an Administrative Assistant or in a similar role supporting leadership.
Languages: Business-level proficiency in written and spoken English and German.
Skills: Strong written and verbal communication skills, Curiosity and attention to detail, Ability to interpret and communicate information, Ability to think independently and make qualified judgments, Computer literacy, Strong organizational skills, Ability to work autonomously on assignments and handle sensitive information with integrity.
Mindset: A growth-oriented attitude and the ability to thrive in a dynamic, fast-paced work environment.
Location: Must be based in Berlin to be considered for the position.

DESCRIPTION

You will be the Research and Development Team Administrator working with the Head of R&D as well as the Leadership team at Pupil Labs. Activities include:
Research Administrative Functions: Co-author and manage funding applications for F&E Zulage and ZIM, assist in the patent process, coordinate other collaboration and funding applications.
Operational Support: Manage office supplies, equipment purchasing, and shipping logistics, invoices payable.
Process Reporting: Track and Report progress on research initiatives, submit payment requests to funding agencies.
HR Support: Assist with employee onboarding and off-boarding, manage equipment setup and returns, and handle light HR duties such as tracking leave requests.
Event and Travel Management: Organize social events and conference participation.

EDUCATION & EXPERIENCE

Bachelor’s degree or equivalent professional experience.

Please refer the Job description for details