Research Coordinator II - ART Platform, Lawson Health Research Institute

at  Victoria Hospital

JOB SUMMARY

The Research Coordinator II (RC) will manage and coordinate large-scale randomized trials. The RC II will work collaboratively with a multidisciplinary team of scientists, biostatisticians, epidemiologists, trial assistants, patient partners and other research staff to coordinate trials from conception to publication and knowledge translation. They are responsible for leading project setup and oversight. The RC 2 is expected to have a strong working knowledge of clinical trial research from initiation to completion, including protocol development, multi-site implementation and monitoring, and ethical requirements. The RC 2 reports to the Platform Manager.
Temporary Full Time - with possibility for renewal
Hours - 37.5 per week
Rate of pay - To commensurate with experience

Research and Organization responsibilities:

• Project management of multi-site pragmatic trials including serving as the key site contact for assigned project responsibilities
• Develop estimates of study time-line, resource requirements and project budgets
• Lead coordination for the implementation and execution of both local- and multi-site trials:
• Capturing and recording trial data, monitoring and promoting the quality and integrity of data and preparing summary reports,
• Ensuring participating centres are closely adhering to the allocated trial protocol and engaging centres in improving their adherence
• Communicating with trial centres to collect and share regular adherence data
• Oversee the design and maintenance of databases
• Lead development and pre-testing of data collection platforms (e.g. REDCap)
• Perform site training and orientations including acting as the point-of-contact for data collection, troubleshooting, site surveys, and supplier related tasks
• Create and distribute study materials to participating clinics including altered consent documents, informational handouts, and data collection sheets in adherence with ethical requirements
• Coordinate completion of study related agreements including institutional contracts and privacy agreements
• Coordinate and submit Research Ethics Board approval applications, amendments, renewals and reports
• Assign tasks and provide support, direction, and mentorship to team members
• Train and support supervision of staff/students including development and maintenance of SOPs
• Develop and maintain patient engagement activities and relations, in coordination with the patient engagement liaison
• Coordinate committee meetings and materials including the creation and distribution of materials for DSMB, budgetary, or scientific advisory committees
• Develop and maintain materials for internal and external communication (e.g. newsletters, website content) in coordination with the communication specialist
• Administrative support, including scheduling, preparing meeting agendas and required background material, producing and distributing minutes and ensuring follow-up of action items
• Reviews abstracts and manuscript submissions
• Set up account documentation, track monthly expenditures, provide ongoing reports and establish reconciliation measures
• Support grant submissions and reports including project descriptions and resource allocation, experience with trial budgets considered an asset
• Handling confidential documents
• Other duties as it pertains to the role

EDUCATION

• BSc or BA in quantitative or health related discipline
• 3+ years’ experience working in a research, industry, or administrative capacity
• Recognized certification in clinical research (ACRP, CCRP or SOCRA) obtained or completion of the Clinical Trials Management Program or equivalent
• Training in ICH/GCP
• Fluent in MS Office

KNOWLEDGE AND SKILLS

• Strong desire to function in an environment that requires adaptation to changing organizational needs and re-prioritizing workload to accommodate
• Ability to manage multiple activities and competing demands simultaneously with accuracy and thoroughness
• Ability to work independently and apply decision-making skills
• Demonstrated interpersonal skills (i.e. relationship development and management) including the ability to communicate effectively both verbally and in writing
• Demonstrated ability to perform data capture, management and retrieval using automated or manual information systems
• Demonstrated ability to organize large amounts of administrative data
• Ability to maintain strict confidence as required for the role
• Ability to work with a diverse team building public health, research, academic, institutional or professional networks
• Experience working in a lead role, preferably research or project management related ??????
  If interested in this role, please apply with a resume that outlines all current and previous experience relevant to the position.
  We are committed to providing a safe, healthy and inclusive work environment that inspires respect. LHSC is committed to employment equity and diversity in the workplace and welcomes applications from equity-denied groups including Indigenous people, racialized people, women, persons with disabilities, and 2SLGBTQIA+ persons. LHSC is also committed to ensuring an accessible and inclusive recruitment process. Upon individual request, we will endeavor to remove any barrier to the hiring process to reasonably accommodate candidates, including those with disabilities, while maintaining a fair, consistent and equitable recruitment approach. Should any applicant require accommodation through the application, interview or selection processes, please contact Recruitment Services at 519-685-8500, extension #34321 or recruitment@lhsc.on.ca .
  As part of the selection process applicants may be required to complete an examination or test. Please be advised that a reference check may be conducted as part of the selection process.
  Your interest in this opportunity is appreciated. Only those applicants selected for an interview will be contacted. Successful candidates, as a condition of job offer, would be required to provide a satisfactory police information check (original document) completed in the last 6 months.
  Please be advised, if you are seeking employment on a temporary work or study permit we recommend reviewing work permit restrictions as it applies to healthcare organizations in Canada. As per the Government of Canada, LHSC is considered a hospital/healthcare organization, even if an employee is functioning in a non-patient facing role. Individuals on a work or study permit seeking employment in this sector may be required to complete additional steps in the process, including but not limited to a medical exam, which may also apply to employees looking to renew their work permits. It is the employee’s accountability to ensure they are adhering to their specific work permit restrictions, and we encourage all candidates and LHSC employees to be proactive and review restrictions as soon as possible as it could be a lengthy process.

IMMUNIZATION REQUIREMENTS:

Before beginning employment at LHSC, all new hires will be required to:

• Provide vaccination records or proof of immunity against measles, mumps, rubella and varicella (chicken pox), Hepatitis B, Tetanus/ Diphtheria/Polio; Meningitis;
• Provide documentation of the Tuberculosis skin testing (two step);
• Provide proof of Health Canada-approved COVID-19 vaccination reflective of Ontario Health’s current definition of being fully vaccinated
• For more information visit https://www.lhsc.on.ca/careers/health-review-requirements

• Project management of multi-site pragmatic trials including serving as the key site contact for assigned project responsibilities
• Develop estimates of study time-line, resource requirements and project budgets
• Lead coordination for the implementation and execution of both local- and multi-site trials:
• Capturing and recording trial data, monitoring and promoting the quality and integrity of data and preparing summary reports,
• Ensuring participating centres are closely adhering to the allocated trial protocol and engaging centres in improving their adherence
• Communicating with trial centres to collect and share regular adherence data
• Oversee the design and maintenance of databases
• Lead development and pre-testing of data collection platforms (e.g. REDCap)
• Perform site training and orientations including acting as the point-of-contact for data collection, troubleshooting, site surveys, and supplier related tasks
• Create and distribute study materials to participating clinics including altered consent documents, informational handouts, and data collection sheets in adherence with ethical requirements
• Coordinate completion of study related agreements including institutional contracts and privacy agreements
• Coordinate and submit Research Ethics Board approval applications, amendments, renewals and reports
• Assign tasks and provide support, direction, and mentorship to team members
• Train and support supervision of staff/students including development and maintenance of SOPs
• Develop and maintain patient engagement activities and relations, in coordination with the patient engagement liaison
• Coordinate committee meetings and materials including the creation and distribution of materials for DSMB, budgetary, or scientific advisory committees
• Develop and maintain materials for internal and external communication (e.g. newsletters, website content) in coordination with the communication specialist
• Administrative support, including scheduling, preparing meeting agendas and required background material, producing and distributing minutes and ensuring follow-up of action items
• Reviews abstracts and manuscript submissions
• Set up account documentation, track monthly expenditures, provide ongoing reports and establish reconciliation measures
• Support grant submissions and reports including project descriptions and resource allocation, experience with trial budgets considered an asset
• Handling confidential documents
• Other duties as it pertains to the rol