Research Development Operations Assistant

at  University of Virginia

The University of Virginia’s Research Development department is seeking an Operations Assistant. Research Development (RD) is a service-oriented team operating within the Office of the Vice President for Research. The Research Development team supports large-scale, multidisciplinary/multi-institutional grant proposals that advance strategic institutional research goals. This position will report directly to the Associate Vice President for Research Development. The ideal candidate should be customer-service focused, well organized, technically adept, and willing to learn.
This is a hybrid position, reporting on Grounds at least 3 days each week. This position is a restricted three-year term, renewable based on performance and departmental funding.

REQUIRED EDUCATION AND EXPERIENCE:

• Bachelor’s degree plus three years of relevant experience; an equivalent combination of education and experience will be considered in lieu of a degree.
• MS Office applications, including Outlook, Word, Excel and PowerPoint
• Excellent written and oral communication skills

EXPERIENCE WITH THE FOLLOWING IS PREFERRED BUT NOT REQUIRED:

• Event coordination, in person and virtual
• Drupal or other web-editing tools
• MailChimp and Qualtrics
• Customer service

This is a full-time position with UVA benefits. Employees benefits package highlights include:

• 22 days of paid time off, increasing with service; 13+ paid holidays each year, in addition to paid time off
• Parental and Community Service Leave
• Health plan with options to meet healthcare and financial needs
• Retirement through the Virginia Retirement System
• Tuition and professional development benefits
• Employee wellness program featuring activities to earn up to $500/year.

We are committed to fostering an environment of diversity, equity, and inclusion; BIPOC and other minority groups are encouraged to apply.
Anticipated Salary Range: $24.04 – $28.85 per hour ($50,000 - $60,000 annually); commensurate with qualifications and experience.
Physical Demands: This is primarily a sedentary job involving extensive use of desktop computers. The job may occasionally require traveling within the greater Charlottesville area to attend events.

• Monitor RD informational email accounts and route messages to appropriate RD staff, as well as answer questions.
• Update and revise RD website content.
• Create and maintain a database of RD projects.
• Generate and distribute periodic newsletters, using content contributions from RD staff.
• Manage the RD community of practice membership list and email account, coordinate monthly virtual meetings in Zoom.
• Manage logistics for RD events, which may include venue arrangements and reservations, coordination of catering, printing and assembling attendee information and materials, day-of and on-site support, virtual event management in Zoom or MS Teams, managing RSVPs and monitoring event attendance.
• Manage surveys of event attendees and of faculty after conclusion of RD projects.
• Work with RD Specialists to coordinate virtual meetings for collaborators on large/complex proposal projects.
• Participate and/or assist the team with other RD activities and special projects.
• Contribute to RD unit planning, team learning, communication, and reporting.
• Other duties as assigned.