Research Office - Administrative Assistant (contract)

at  Kings University College

DESCRIPTION:

Reporting to the Associate Dean of Research, in coordination with the Research Facilitators, this position will be responsible for:

• Providing administrative support to the Associate Dean of Research (ADR), including calendar management, scheduling and organizing meetings, drafting routine emails and letters, and managing Zoom account.
• Provide administrative functions to the Research Office in a professional and confidential manner
• Responsible for maintenance and organization of administrative files in the Research Office.
• Assist with the preparation of research related reports
• Organize, plan, coordinate and promotes Research Office events and annual events highlighting King’s research achievements and liaising with various units at King’s.
• Responsible for record keeping and monitoring related to the King’s Research Excellence Fund and internal research grants.
• Coordinates annual internal award competitions.
• Track Research Assistant contracts, monitor contract commitments from research grant funds, and check fund balances as needed.
• Code and process research assistant contracts and Research Grant Requests for Reimbursement and maintain records of processed contracts and reimbursements.
• Assist the Research Office in managing and completing annual and final financial reports (e.g., F300s, end of study reports) for internal and external grants.
• Works with Communication department to create research communications and updates to the King’s Research website.
• Serving as the Primary administrative support for the Research Ethics Review Committee (RERC).
• Additional duties as assigned.

MINIMUM QUALIFICATIONS (UNLESS IDENTIFIED AS PREFERRED):

• College Diploma
• Bachelor’s/ Honors Degree is preferred.
• 2+ years of previous relevant experience
• Strong interpersonal and communication skills.
• Excellent project and time management skills with the ability to multi-task, meet deadlines and work well under pressure
• Strong numeracy skills and experience using Microsoft Excel.
• Demonstrated ability to manage confidential and sensitive materials
• Completion of the TCPS 2: CORE-2022 (Course on Research Ethics) Certificate is an asset.

APPLICATION INSTRUCTIONS:

Submit a letter of application and resume. References required upon request. Please quote the Job Reference # in your application. Interested persons may apply by clicking “Apply Now”.
Job description available upon request.

• Providing administrative support to the Associate Dean of Research (ADR), including calendar management, scheduling and organizing meetings, drafting routine emails and letters, and managing Zoom account.
• Provide administrative functions to the Research Office in a professional and confidential manner
• Responsible for maintenance and organization of administrative files in the Research Office.
• Assist with the preparation of research related reports
• Organize, plan, coordinate and promotes Research Office events and annual events highlighting King’s research achievements and liaising with various units at King’s.
• Responsible for record keeping and monitoring related to the King’s Research Excellence Fund and internal research grants.
• Coordinates annual internal award competitions.
• Track Research Assistant contracts, monitor contract commitments from research grant funds, and check fund balances as needed.
• Code and process research assistant contracts and Research Grant Requests for Reimbursement and maintain records of processed contracts and reimbursements.
• Assist the Research Office in managing and completing annual and final financial reports (e.g., F300s, end of study reports) for internal and external grants.
• Works with Communication department to create research communications and updates to the King’s Research website.
• Serving as the Primary administrative support for the Research Ethics Review Committee (RERC).
• Additional duties as assigned