Research & Program Coordinator

at  Praxis Institute

Praxis Spinal Cord Institute (Praxis) is a Canadian-based not-for-profit organization that leads global collaboration in spinal cord injury research, innovation, and care. We advance ground-breaking ideas that can be put into practice, making lives better. We actively engage people living with spinal cord injuries and other world-class experts to work together to identify and solve the most urgent challenges to make exceptional improvements in the health of people with spinal cord injuries. Praxis Spinal Cord Institute is proudly accredited by Imagine Canada and was named one of Canada’s Top 100 Charities by Maclean’s and Money Sense magazines, achieving an A+ rating.
Through a diverse workforce, Praxis is committed to excellence in research, innovation and care for people living with spinal cord injury. Praxis recognizes that a diverse workforce, comprised of individuals with an array of identities, abilities, backgrounds, cultures, skills, perspectives and experiences is vital to creativity, growth and innovation and our success in making an impact on quality of life. We support our commitment by fostering an inclusive workplace which is fair, equitable, supportive, welcoming and respectful, allowing us to continue to transform health outcomes.

JOB SUMMARY

As a member of the Research & Best Practice Implementation (BPI) team, the Research & Program Coordinator is responsible for the administration, coordination, and operation of Praxis supported clinical research projects in the Cure & Care Programs. Reporting to the Associate Director, Cure & Care Programs, the Coordinator will work closely with the Research & BPI team, the Data Services team, the Accountability & Evaluation team, the Persons with Lived Experience (PLEX) team, and the Finance team.

JOB ACCOUNTABILITIES

• Perform research-related activities including ethics submission, literature search and synthesis, and preparing research documents (protocols, scientific abstracts, conference presentations);
• Provide support in manuscript preparation and submission including proofreading and formatting manuscripts and reports, maintaining referencing software, etc.;
• Lead the finance operating procedure for the Cure and Care Programs’ finances including budgeting, monitoring, forecasting, and processing expenses;
• Support project teams with event planning including workback schedule, cost projections, and liaising with vendors and travel agents;
• Support with the grant administration process including development of request for applications and completion of documents as per SOP, as well as track and process grant payments, facilitate grant review meetings, circulate grant progress reports, and record grant deliverables;
• Act as the Data Steward to facilitate data access requests, processing and tracking applications, managing the review process and corresponding with requestors;
• Coordinate third party vendors for projects including defining scope of work and request for proposals, coordinating proposal review process, sourcing and qualifying appropriate vendors, drafting contract approval forms, and managing deliverables;
• Regularly monitor projects with teams from planning through implementation to ensure appropriate milestones per set timeline, adherence to budgets, completion and tracking of deliverables aligned to funding requirements;
• Support programs and project teams with meeting coordination, including preparing agendas and pre-meeting materials, minute taking, post-meeting updates, and following up on action items, and with other project activities as needed;
• Maintain and update relevant databases to track project deliverables (e.g. publications, conference presentations, knowledge translation activities);
• Using data from our deliverable databases to prepare quarterly program reports and other related planning and communication materials (e.g. communication plans, project updates, newsletters, etc.) to facilitate dissemination;
• Manage digital files and folders system by organizing them in a clear hierarchical folder structure, using consistent and concise naming conventions, deleting and archiving unnecessary files;
• Perform other duties as required; and this may include travel on behalf of Praxis.

QUALIFICATIONS

• Master of Science in Epidemiology, Life Sciences, or a related field.
• An undergraduate degree in business/health administration would be considered.
• 2-3 years of experience in a clinical research setting conducing research and/or managing projects
• Knowledge of Canadian clinical research guidelines
• Experience in an environment compliant with current privacy and ethical best practices in the conduct of human research
• Experience with research administration and operation
• Experience working with multi-centre projects, researchers and clinicians, and with individuals living with various health conditions
• Demonstrated success in working with diverse internal and external stakeholders

SKILLS/BEHAVIOURS:

• Well-developed project coordination skills
• Ability to maintain accuracy and superior attention to detail
• Strong organizational and filing skills
• Intermediate to advance level of competency skills with MS Office (Word, Excel, PowerPoint)
• Effective interpersonal and communication skills, both oral and written
• Ability to compose clear, concise correspondence and presentations
• Ability to interpret guidelines, policies, procedures, and regulations
• Ability to analyze problems, identify key information and issues, and effectively resolve them
• Ability to set priorities and organize workload, achieving results within acceptable timeframes, taking into consideration changing priorities
• Ability to work both independently and within a team environment
• Experience with project management software considered an asset
• Familiarity with research in SCI or other health conditions an asset

Please refer the Job description for details