Residential Conveyancing - Post Exchange Assistant

at  Browns Recruitment Consultancy Ltd

RESIDENTIAL CONVEYANCINGPOST EXCHANGE ASSISTANT

We are recruiting a Post-Exchange Assistant to join the Residential Conveyancing team . In this pivotal role, you will manage all post-completion procedures, from the exchange of contracts to property registration. We’re seeking an organised individual who can excel under pressure and work effectively both independently and as part of a team.
Primary Purpose - To deal with all completions and the majority of post completion
procedures from the point of exchange of Contracts through to registration.

KEY RESPONSIBILITIES

-File Administration

• Deal with exchange letters through to Pre-completion preparation and coordinate completions.
• Preparation of final completion statements and ordering all necessary

funds for completion.

• To oversee and maintain the diaries for completions and registrations.
• To deal with the ordering of final redemption statements and dealing with

the redemption of mortgages completion.

• To upload all required documentation to Lender Exchange and LMS within

the required timescales up to the point of registration.

• To liaise with clients and agents on completion with a friendly and

professional manner.

• Submission of Stamp Duty Land Tax Returns and payment of Stamp Duty

within the 14 day deadline.

• Deal with post completion accounts and queries to clear balances before

archiving.

• If required, to assist with the submissions of registrations at Land Registry
• Filing should be undertaken as necessary.
• Assisting with the processing and allocation of post as required.
• When requested by Fee Earner, retrieve archived paper/electronic files.
• Undertake such work on the file as may be directed by the Fee Earner.
• Collect cheques, bank and mark files. When required, request cheques

using appropriate forms.

• Provide such other administrative assistance on files as my be requested by

the Fee Earner.

OTHER DUTIES

• General office administration duties such as photocopying
• Whenever possible, provide cover for other team members.
• To undertake any other administration duties at the request of Fee Earners,
• Team Leader, Branch Manager or Business Head.
• To ensure compliance with the Firm’s Quality Standards.
• To be flexible to the remainder of the team
• To assist the team in all it duties