Resource Management Assistant

at  Spektrum

Spektrum have a wide range of exciting opportunities in several global locations.
We are always looking to add great new talent to our team and look forward to hearing from you.
Spektrum supports apex purchasers (NATO, UN, EU and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services, specialised aerospace and defence sales, delivery, and operational subject matter expertise. We are looking for personnel to join our team and support key client projects.

WHO WE ARE SUPPORTING

The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATO’s member countries and its partners. The agency was established in 2012 and is headquartered in Brussels, Belgium.

The NCIA provides a wide range of services, including:

• Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATO’s communication networks and information systems against cyber threats.
• Command and Control Systems: The NCIA develops and maintains the systems used by NATO’s military commanders to plan and execute operations.
• Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.
• Electronic Warfare: The NCIA provides electronic warfare services to support NATO’s mission to detect, deny, and defeat threats to its communication networks.
• Information Management: The NCIA manages NATO’s information technology infrastructure, including its databases, applications, and servers.

Overall, the NCIA plays a critical role in ensuring the security and effectiveness of NATO’s communication and information technology capabilities.

ESSENTIAL SKILLS AND EXPERIENCE

• Assertive in dealing with other people, internally and externally, in order to accomplish Agency operations support in narrow timeframe
• Adaptive Team member
• Knowledge and experience of pertinent modern communications and information systems
• Knowledge of NATO CIS
• MS-SharePoint, MS-Projects and MS-Office
• Ability to communicate effectively orally and in writing
• Good briefing skills
• Experience with Agency cross-Service Line resource allocation and coordination
• Experience with Resource Management
• Experience in representing teams or entities

Support AOM Deployments cell in maintaining up-to-date record of personnel deployed to Theatre of Operations and/or Exercises (100% situational awareness on deployed personnel);

• Provide direct assistance in the organisation/coordination of AOM Deployments with regard to personnel paperwork, travel arrangements, constraints and caveats;
• Maintaining information flow to and from the operational theatres;
• Liaising with administrative staff in other organizational elements in and outside the Agency to ensure coordination of deploying personnel;
• Organization of meetings and pre-deployment briefings, employed personnel education programmes;
• Liaising with the Travel office for the travel coordination of deployed personnel;
• Liaising with HR until readiness of deployed personnel is achieved, preparing of deployment paperwork for signature, drafting and reviewing emails, memoranda, cover letters to documents; drafting files, including presentations, tables of figures,
• using MS Office suite;
• Maintain AOM Wiki Pages up to date with the most current information; maintain the Community of Practice workspace and advocate its use to the deployed personnel community;
• Support with creation of purchase requests against the CE projects;
• Support AOM Deployment cell for the reach back support function to all deployed staff;
• Deputize for higher grade staff, if required;
• Performs other duties as may be required