Resuscitation Department Administrator, Band 3

at  Gloucestershire Hospitals NHS Foundation Trust

As part of the Resuscitation Department this role will develop some key working relationships and it is vital this role is approachable and flexible to encourage good working relationships. Some key working relationships will be with: - Resuscitation Manager - Resuscitation Practitioners - Head of Corporate Education - Other Subject Matter Experts within Corporate Education - Clinical Lead for Resuscitation and Chair of the DPRC - Members of the Acute Care Response Team - Key staff members from Trust Wide Specialities Day to day activities include but not exclusive to: - Overseeing the Resuscitation Department Generic Email Inbox - Generate and action procurement processes for stationary, course materials and equipment - Administrative support for the department to ensure the continued efficiency of the Resuscitation Service - Receive and confirm training bookings for Resuscitation courses (ILS / PLS) from selected specialties within the Trust - Deal with all enquiries relating to all the Resuscitation courses provided by the Department - Provide administrative support particular to externally run courses during the course whilst running; in particular manage the Candidate bookings, Course preparation and arrangement of the teaching Faculty - Produce invoices to internal departments in relation to courses taught - Support the Deteriorating Patient and Resuscitation Committee by providing administrative support to include emailing out the Agenda, taking and typing up minutes, managing the ongoing Action Log - Raise orders and invoices, Receipt orders, manage expenses claims and accommodation for visiting faculty - Monitor self booked classes via the ESR system - Liaise with external network to arrange meetings and training - Update and maintain equipment such as iPads and LEAP pads - Identify equipment replacement needs - Help trouble shoot equipment issues during courses - Arrange and pre-book rooms for future teaching - monitor these and cancel when required - Work within external computer and IT systems to register candidates on courses This role requires flexibility, ability to manage own work load, passion to drive this service into new developments, good team working and organisation, great communication skills

Please refer the Job description for details