Retail Support Office/Buying Administrator, Westport, Co. Mayo

at  Carraig Donn

Carraig Donn is Ireland’s premier retailer for Fashion/Gift/Homeware. We are looking for you to join us as a Retail Support Office Administrator/Buying Administrator at our Head Office in Westport, Co. Mayo.
Become a part of our team.

FURTHER EXPECTED KNOWLEDGE & SKILL:

• Possess excellent verbal and written communication skills.
• Display strong attention to detail and be able to multitask.
• Ability to meet deadlines and maintain accuracy.
• Be a great team player but also have the ability to work independently.
• Must have strong I.T. skills - proficient in Microsoft package particularly excel.
• Knowledge in the Futura retail system would be advantageous

THE ROLE:

We are looking for a self-motivated, fully flexible, energetic, customer orientated, sales focused and experienced retail professional to join the friendly team here in our Head Office in Westport, Co. Mayo as a Retail Support Office Administrator/Buying Administrator on a 39 hour, fixed term contract.
The purpose of this role is to support the Buyers and Stock Controllers in the allocation and management of stock. The role holder will act as a key point of contact for internal and external personnel regarding giftware queries.
The role holder will work closely with Buyers, Stock Controllers, Suppliers, Warehousing and Stores in order to deliver a smooth and efficient service within a fast-paced environment.

RESPONSIBILITIES:

• To Support the Buyers and Stock Controller in the allocation and management of Carraig Donn brands and branded ranges.
• Create purchase orders for initial new lines, and ongoing replenishment to stores.
• Maintain and update stock status on the system, accounting for discontinued, current and new lines.
• Manage the delivery schedule to stores ensuring suppliers deliver on agreed dates, and stores are furnished with the schedule on a daily basis.
• Manage external deliveries (domestic and international) to the distribution centre.
• Ensure all stock is bar-coded, communicating with buyers and suppliers where necessary.
• Ensure relevant suppliers are supplied with Carraig Donn barcodes where necessary.
• Reconcile prices charged on invoices to prices agreed when placing order.
• Set up new products on Futura for European Suppliers
• Update and maintain Supplier Templates, communicate product changes with the Buyer and Shops
• Create sale packs for stores and update and maintain the system to reflect this.
• Create the main content for the giftware book for each season.
• Catalogue hold/clear product samples seasonally.
• Be available for store visits as well as supplier visits where needed.
• Prepare sales performance reports for the Buyers, highlight slow/fast-moving lines.
• Communicate on a daily basis with stores, head office and external suppliers.
• To provide back up and support to the Retail Stores as directed the Buyers, Operations Managers and/or the Retail Support Office Manager.
• Maintain office filing system, ensuring filing is completed in a timely and accurate manner.
• Deal with department administration queries as and when they arise
• Ad hoc duties as required by the Buyers & Retail Support Office Manager.