Safeguarding PPA / Support Secretary

at  Nottingham University Hospitals NHS Trust

This is an exciting opportunity to join a fast paced, friendly administration team to provide unique and varied administration support to the EMCYPSAS and NUH Paediatric Safeguarding Team.
Our Sexual Health Referral Centre (SARC) supports those who have experienced sexually assaulted or rape under the age of 18 across the East Midlands.
We are seeking a compassionate and professional individual with substantial office experience and an excellent working knowledge of Windows-based computer packages, in particular Microsoft Word, Excel, PowerPoint and Outlook, experience of audio typing and also holding an NVQ Level 2 in Business Administration (or equivalent) with the ability to demonstrate a high level of accuracy, prioritise workload and meet deadlines.
The post holder will work closely with the doctors, specialist nurses, crisis support workers along with other administrative teams within the Children’s Hospital and external professionals to allow the smooth and efficient performance and make a direct positive contribution to the work of the team.
The successful applicant will also have excellent interpersonal skills and an awareness of the confidentiality and information governance issues associated with working in a safeguarding environment.
Word process confidential reports, clinical letters, legal statements and all documents as required, from either audio-typing or copy typing. Create correspondence as appropriate.
Assist with arranging and co-ordinating multi-disciplinary team and departmental meetings.
Maintain administrative systems/databases for data collection for audit purposes where appropriate.
Ensure timely return of notes for coding in accordance with Trust standards.
Track and retrieve patient notes as required.
Assist with the production of documents and Standard Operating Processes where appropriate.
Liaise with clinicians, nurses, crisis support workers, administrative staff, other community teams, Police, Social Care and stakeholders, i.e. G.P’s, as appropriate.
Regular telephone communication and message taking and monitoring of shared email boxes.
Working to strict deadlines/targets and ensuring the system runs smoothly.
Use judgement and initiative to prioritise the importance/urgency of particular requests within specialty defined guidelines.
To undertake other specialty specific duties in accordance with Trust policies and procedures to facilitate the patient pathway.
Dealing with incoming medical staff correspondence and facilitating prompt action.
Share responsibility with line manager for own personal development

Word process clinical letters/summaries, clinical paperwork and all documents as required, from either audio-typing or copy typing. These will include reports and court statements for social care and the police and will be of a highly sensitive and confidential nature
Create correspondence as appropriate.
Assist with the management and updating of diaries and arrange appointments and meetings as required, including locating venues and informing invitees.
Assist with arranging and co-ordinating multi-disciplinary team and departmental meetings.
Maintain administrative systems/databases for data collection for audit purposes where appropriate.
Ensure timely return of notes for coding in accordance with Trust standards
Track and retrieve patient notes as required
Assist with the production of documents and Standard Operating Processes where appropriate
Liaise with clinicians, administrative staff, other community teams, Police and stakeholders, i.e. G.P’s, as appropriate.
Regular telephone communication and message taking.
Working to strict deadlines/targets and ensuring the system runs smoothly
Use judgement and initiative to prioritise the importance/urgency of particular requests within specialty defined guidelines.
To undertake other specialty specific duties in accordance with Trust policies and procedures to facilitate the patient pathway
Dealing with incoming medical staff correspondence and facilitating prompt action
Support new staff
Share responsibility with line manager for own personal developmen